The Quality Assurance & Training Coordinator coordinates the organization's routine quality-assurance activities and staff-training program. The position facilitates new-hire orientation, maintains training records, monitors completion and expiration requirements, conducts scheduled compliance audits, and tracks corrective actions. Working with the Program Department, Human Resources, leadership staff, supervisors, and subject-matter experts, the Coordinator develops and maintains training materials for all positions and promotes regulatory compliance, accurate documentation, employee competency, and high-quality services for individuals with intellectual disabilities and autism.

Essential Duties and Responsibilities

Quality Assurance

• Maintain an annual quality-assurance calendar and conduct scheduled audits using approved tools and checklists.
• Review samples of individual records, service documentation, ISP implementation records, billing-supporting documentation, personnel training records, and other assigned compliance areas.
• Document audit findings accurately and communicate findings to the responsible supervisor and program leader.
• Issue or document corrective-action items as directed and track assigned actions, responsible parties, and due dates through closure.
• Verify completion of corrective actions and elevate overdue, repeated, or high-risk findings to the management.
• Maintain organized electronic records of audit schedules, completed audit tools, findings, corrective actions, and supporting documentation.
• Assist programs in preparing for ODP, Administrative Entity, OVR, licensing, payer, and other external monitoring or audits.
• Compile routine quality data and prepare monthly or quarterly reports identifying compliance rates, repeated deficiencies, training needs, and improvement opportunities.
• Participate in quality-management, compliance, safety, and other assigned meetings and support approved quality-improvement projects.

Training Coordination and Delivery

• Plan, coordinate, and facilitate new-hire orientation training, ensuring employees receive required agency, employment, safety, compliance, and program information before assuming assigned responsibilities.
• Coordinate annual training, role-specific training, required certifications, recertifications, refresher training, and remedial training in accordance with agency and regulatory requirements.
• Maintain an organization-wide training calendar and coordinate dates, instructors, locations, virtual links, equipment, materials, and employee communications.
• Facilitate orientation and deliver other assigned courses for which the Coordinator is qualified; coordinate qualified internal or external instructors for specialized, clinical, program-specific, or certification-based training.
• Partner with the Program Department, Human Resources, leadership staff, supervisors, and subject-matter experts to identify the required knowledge, skills, competencies, and training needs for every position in the organization.
• Develop, update, standardize, and organize position-specific training materials for all roles, including presentations, training outlines, procedures, job aids, checklists, competency assessments, attendance records, and acknowledgment forms.
• Obtain review and approval from the appropriate department leader or subject-matter expert to ensure position-specific training materials are accurate, current, and consistent with operational and regulatory requirements.
• Coordinate make-up sessions and assist supervisors in addressing overdue or incomplete training.
• Evaluate training effectiveness through participant feedback, competency checks, audit findings, performance trends, and supervisor input.
• Recommend training revisions or additional instruction when recurring deficiencies, policy changes, or performance concerns are identified.

Training Tracking and Recordkeeping

• Maintain a complete and accurate master training matrix for all employees, including required courses, completion dates, expiration dates, certifications, and renewal status.
• Enter training completion information into applicable HR, learning, and program systems and reconcile system records with attendance sheets, certificates, and personnel files.
• Send advance reminders for upcoming training and certification expirations and promptly notify employees and supervisors of overdue requirements.
• Provide supervisors and leadership with regular training-compliance reports showing completed, upcoming, expired, and overdue requirements.
• Maintain current records for agency trainers, including trainer credentials and expiration dates, and obtain updated documentation following renewals.
• Protect the confidentiality, accuracy, and retention of training and quality records in accordance with agency policy and applicable requirements.

Collaboration and Accountability

• Work as part of the Human Resources Department to coordinate orientation, employee communications, onboarding schedules, and required training documentation for personnel files.
• Maintain a functional working relationship with the Director of Programs & Operations, program supervisors, and other department leaders to establish training priorities, develop position-specific materials, and resolve routine compliance concerns.
• Provide clear guidance regarding documentation and training requirements while referring employment decisions, disciplinary actions, and significant compliance matters to the appropriate leader.
• Communicate routine QA findings to the responsible department leader and report significant, repeated, overdue, or high-risk compliance concerns to the Human Resources Director and CEO/President.
• Recognize that supervisors remain responsible for employee attendance, day-to-day documentation oversight, competency reinforcement, and timely completion of corrective actions.
• Conduct incident investigations and incident reporting using incident management system, ensuring timely and thorough documentation of incidents, when required.
• Perform other related quality-assurance and training duties consistent with the purpose and level of the position.