Wilkar - Assistant(e) chargé(e) de projet/ Assistant Project Manager

Wilkar Property Management Inc., located in Westmount, is a full-service real estate management company specializing in residential condominium property management in the Montreal area. We take pride in caring for each condo community as if it were our own home—an approach that sets us apart. Our company culture is built on trust, transparency, and respect. A passion for excellence is at the core of our success and is a quality we value in all team members.
We are seeking an Assistant Project Manager to support Project Managers overseeing multiple construction projects across condominium buildings in and around Downtown Montreal. Stakeholder communication and customer service are key components of this role.
Role, Responsibilities and Activities

Coordinate and assist with the following:

Water damage and insurance files

Insurance subrogation processes

On-site evaluation of required work

Support Project Managers with updates, documentation, and administrative tasks

Assist in the coordination and preparation of RFPs

Support scheduling and coordination of work and trades

Participate in on-site supervision of ongoing projects

Assist in managing project schedules, budgets, and final approvals

Collaborate with property managers, assistant property managers, and building maintenance teams

Communicate regularly with all stakeholders to ensure transparency throughout the project lifecycle

Maintain flexibility in working hours, including availability for emergencies outside regular business hours and weekends.

Desired Qualifications

Excellent command of French and English (oral and written); English is required to serve English-speaking clients

Minimum of 1 year of experience in project coordination or construction-related work

CAPM® or PMP® certification is preferred

Experience in customer service is considered an asset

Strong ability to learn and adapt to new systems and software

Team player with the ability to work independently

Strong leadership and communication skills

Proactive, organized, and detail-oriented

Ability to manage stress effectively and maintain composure in fast-paced environments

Positive and professional attitude

Proficient with computers and standard office software

Valid driver’s license; regular site visits are required

Knowledge of Google Workspace and Upperbee is considered an asset

Proficiency in Excel/Google Sheets is an asset

Benefits

Competitive salary

Generous time-off policy

Opportunity for growth within a dynamic and expanding company

Positive and collaborative work environment