Sr Project Coordinator (Contract, GSuite/Smartsheets/Jira Experience)

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Sr. Project Coordinator (Sr PCO) is responsible for supporting the planning, delivery and execution of projects throughout the lifecycle, applying established TMX standards and best practices. The Sr PCO supports and assists the Project / Program Managers to ensure that assigned projects are delivered on time, on budget, with good quality while making certain clients are put first. The Sr PCO contributes to the evolution and streamlining of project governance processes, reporting, tooling, best-practices and standards.

This role is hybrid (2 - 3 days/week in the office) - based in Montreal, QC.

Key Accountabilities:

The Sr. Project Coordinator supports the Project / Program Manager with the delivery of assigned projects by carrying out the following activities using the TMX PMO standards, processes, best practices and tools:

• Works with the Project / Program Manager to ensure that all required project artefacts are completed and exceptions are documented and approved

• Maintain project RAID logs and ensure risks, issues, decisions, and action items are tracked, monitored, and escalated appropriately.

• Financial support: Conduct monthly budget variance analysis, support PM reconcile actuals against financial forecasts, and provide recommendations for budgetary adjustments to the Project Manager.

• Administration Control: support PM with Change Control process, ensuring all Project Change Requests (PCRs) are documented, evaluated for impact, and approved prior to implementation

• Project doc Assurance and Audit Readiness: Perform periodic audits of project documentation and artifacts to ensure compliance with TMX PMO standards and external audit requirements.

• Support with Capacity Planning: Analyze resource utilization trends to identify future capacity

• Procurement tasks: Assist with vendor procurement-related administrative tasks, including documentation support, PO, invoice coordination, and any follow-up on vendor deliverables

• Follows up with action item owners to obtain updates and ensure that progress is being made according to the target resolution date

• Standardize project management processes, templates, governance practices, and reporting across the CDCC portfolio using Smartsheet and TMX PMO standards.

• Develop, maintain, and continuously improve executive dashboards at both the project and portfolio levels, providing visibility into scope, schedule, budget, milestones, risks, issues, dependencies, project health, and resource utilization.

• Coordinate cross-functional activities, dependencies, and deliverables across multiple GTS teams and third-party vendors.

• Assist Project Managers in developing and maintaining integrated project plans, monitoring project schedules, budgets, and resource assignments.

• Helps draft the integrated project plan and monitors plan, following up with resources as necessary to ensure that tasks are completed on schedule

• Ensures project artefacts are stored in the project’s document repository along with all required approvals

• Creates the Project Change Request documenting all required details and tracks the approvals

• Updates project schedule, budget, and documentation to reflect approved changes

• Collects and consolidates workstream status updates from leads

• Use TMX PMO tools to monitor projects plans, work hours, budgets and expenditures and identify time, cost and scope anomalies and escalate for the PM to action and/or resolve

• Effectively and accurately communicate relevant project information to the client and project team

• Shares potential process/tool streamlining opportunities identified during the program with PMO

• Lead small projects to completion according to the PMO practices

Must Have(s):

• University degree in related discipline or equivalent Project Coordinator work experience within the financial services industry

• Excellent communication in French and in English required (contacts and collaboration with clients and colleagues English only might be needed)

• Minimum 5 years of experience supporting IT projects as a Project Coordinator, Project Control Officer (PCO), PMO Analyst, or similar role.

• Experience supporting large project portfolios consisting of multiple concurrent initiatives.

• Minimum 3-5 years experience within an Information Technology environment

• Experience with GSuite, Smartsheets and Jira

• Experience working within enterprise infrastructure, cloud, application development, or technology transformation programs.

• Advanced experience using Smartsheet for project planning, portfolio management, dashboard development, reporting, workflow automation, and resource tracking.

• Strong understanding of project governance, PMO methodologies, SDLC, Agile, Iterative, and Hybrid delivery models.

• Ability to successfully support multiple projects of varying complexity

• Ability to work independently on projects, with tight deadlines under minimal supervision

• Experience working with projects involving internal and third party resources

• Strong organizational skills

• Demonstrated time management and problem solving skills

• Strong interpersonal and negotiation skills

• Excellent written and verbal communications

• Strong understanding of project governance, PMO methodologies, SDLC, Agile, Iterative, and Hybrid delivery models.

Nice to Have:

• Previous experience working as a Project Control officer or supporting complex technology programs and portfolios.

• CAPM, PMP, or equivalent project management certification.

• Prior experience using Workday or an equivalent PPM tool

• Experience working in Agile, Iterative, or Hybrid delivery environments.

• Experience with projects involving integration of third party applications with other third party or on-premise applications

• Experience within the financial services, capital markets, or regulated industries.

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.