Senior Facilities Project Manager

Salary Range: $96,680.00 to $157,590.00 USD

Would you like to have a career that makes a daily difference in people’s lives? Do you want to be part of a caring, respectful, diverse community? If you answered yes to these questions, keep reading!

HealthPoint is a community-based, community-supported and community-governed network of non-profit health centers dedicated to providing expert, high-quality care to all who need it, regardless of circumstances. Founded in 1971, we believe that the quality of your health care should not depend on how much money you make, what language you speak or what your health is, because everyone deserves great care.

Position Summary:

The Senior Facilities Project Manager leads complex, large enterprise-level capital, construction, and renovation projects throughout the project lifecycle. This includes managing the project design, budget, timeline, documentation, and quality. as well as communication across all stakeholder audiences. Educate project teams on project lifecycle methodology and best practices. Develop, Manage and Lead the Facilities Capital maintenance program, overseeing lifecycle upgrades, major repairs, and strategic investments to ensure asset longevity and operational efficiency. The role serves as the senior subject matter expert (SME) in construction project management, contract administration, capital governance, and provides leadership to facilities project management staff.

Compensation is dependent on skills and experience.

Your contribution to the team includes:

• Develop and execute full life cycle of large-scale construction and renovation projects in alignment with HealthPoint priorities.
• Partner with senior leadership in support of strategic planning; to prioritize and align projects and initiatives to the organization’s strategic plan.
• Responsible for leading and harmonizing with diverse internal and external partners, including venders, clients, and cross-functional to ensure cohesive delivery and mutual success.
• Develop and lead methodology for project intake, assessment, prioritization and approval for capital projects in alignment with EPMO intake process.
• Partner with stakeholders to understand project requirements and define project plan, work breakdown structure, requirements, scope, milestones, deliverables, and budget.
• Develop, manage, and continuously improve the Facilities Capital Maintenance Program, including lifecycle upgrades, major repairs, and strategic reinvestment initiatives.
• Provide expert oversight of architects, engineers, general contractors, subcontractors, consultants, vendors, and regulatory agencies.
• Lead procurement, logistics, delivery, and installation of FF&E for capital projects.
• Perform constructability reviews, peer reviews, value engineering, cost estimating, drawing takeoffs, and phasing assessments.
• Responsible for the direct administration of contracts, encompassing the bidding process, vendor negotiations, change management protocols, and the resolution of contractual disputes.
• Oversee and lead project controls including schedules, budgets, submittals, RFIs, PCOs, change orders, payment applications, inspections, and reporting.
• Lead project meetings and provide clear, timely documentation including meeting minutes, schedules, cost reports, and risk logs.
• Identify, assess, and proactively mitigate project risks; escalate issues as appropriate to leadership.
• Represent the organization in design reviews, construction progress meetings, regulatory interactions, and partner engagements.
• Coordinate operational transitions including clinic, office, or pharmacy relocations.
• Lead project closeout activities including quality control, training, warranties, O&M manuals, record drawings, and final turnover documentation.
• Create and maintain project management templates, tools, standards, and artifacts.
• Provide functional leadership and mentorship to facilities project management staff.
• Responsible for hiring, performance management, talent development, employee relations, recognition and training of staff by providing effective leadership. Ensure all work is completed in support and enhancement of the objectives and goals of the organization.
• Conduct department operations using HealthPoint’s LEAN Management System methodologies to identify waste, determine system improvements, and implement changes through a structured process.
• Maintain good attendance, is punctual and works full scheduled shift is a condition of employment.
• Demonstrate respectful, professional and appropriate behavior that supports a team-oriented work environment.
• Demonstrate a commitment to the mission, core values and goals of HealthPoint and its healthcare delivery including the ability to integrate values of justice, respect, compassion, excellence and stewardship into appropriate programs and services.
• Attend staff meetings, in-service meetings and participate in agency committees and task force activities as required.
• This position has supervisory responsibilities.
• Other duties as assigned by supervisor.

Must have’s you’ll need to be successful:

• Bachelor’s degree in Construction Management, Engineering, Architecture, Facilities Management, or a related field preferred. An equivalent combination of education, professional certifications, and progressively responsible experience will be considered in lieu of a four-year degree.
• Requires six (6) or more years of progressively responsible experience in facilities or construction project management, including experience managing complex capital construction and renovation projects.
• Experience supporting or managing LEED-certified projects preferred.
• Demonstrated knowledge of construction project management methodologies, capital project governance, contract administration, and project controls required.
• Experience working with project management systems such as eBuilder, Procore, Smartsheet, or similar platforms.
• Construction-related certifications such as PMP, CCM, or equivalent are strongly preferred.
• Ability to read and interpret technical and other complex documents.
• Ability to write routine correspondence such as letters and memos.
• Ability to present information in one-on-one and small group situations to internal and/or external clients.
• Prepare routine reports for management review.
• Conduct meetings and communicate project priorities and issues to the appropriate stakeholders through clear, detailed and concise communication.
• Strong Supervisory and team management skills.
• Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Work situations are vaguely defined, often unprecedented, and unique in character. Problems are very complex, abstract, conceptual, and long-term in nature. There is a continual requirement for strategic, innovative thought and synthesis of information as it pertains to work situations. Must possess strong communication and organizational skills as well as the ability to work under pressure and respond to emergencies.
• Advanced ability to operate computers and related software programs such as Microsoft Office, Microsoft project, and Project management software. Experience with Smartsheet preferred.
• Valid Washington State Driver’s License with an acceptable driving record determined by HealthPoint’s insurance carrier.

Proof of vaccination for COVID-19 is required, prior to start. HealthPoint does not accept the Johnson & Johnson COVID-19 vaccine as proof of vaccination. If you have received the Johnson & Johnson vaccine, we ask that you provide documentation demonstrating proof of an alternate COVID vaccine or vaccine series. All new employees are also required to show proof of immunizations and/or immunity to MMR (measles, mumps, rubella), Varicella, annual Influenza and TB QuantiFERON Gold Titer. Additionally, if you work in a HealthPoint clinic, Tdap (within last 10 years) is required. Hepatitis B. is required for clinical employees with potential exposure to blood/blood products. All immunizations are a condition of employment. Upon hire, employees must provide proof of their immunizations and/or immune titer results prior to starting or no later than their fifth (5) business day of employment.

Where to gather your records:

• If you are providing immunizations from an electronic health record, please ensure that you obtain a copy of your full records rather than a screenshot. Each page of your records should include your first and last name, date of birth, and the name of the health system from which the records are pulled.
• If records do not show any data, please seek guidance from your provider for further assistance.
• If you are unable to provide proof as noted above, you can choose to have a lab titer drawn to check immunity or to be re-vaccinated. If you receive vaccination(s) or lab titers, you may obtain them through HealthPoint at no cost to you. This is a great opportunity to get your immunization record up to date at no additional expense.

HealthPoint is committed to offering all employees a competitive compensation package, including benefits and several other perks.

• Medical, Dental, and Vision for employees and their families/dependents
• HSA, FSA plans
• Life Insurance, AD&D and Disability Coverage
• Employee Assistance Program
• Wellness Program
• PTO Plan for full-time benefited and part-time benefited employees. 0-.99 years of service accrual of 5.23 hours per pay period. (pro-rated accruals for part-time benefited employees)
• Extended Illness Time Away of 40 hours (pro-rated for part-time benefited employees)
• 8 holidays and 3 floating holidays
• Compassion Time Away up to 40 hours
• Opportunity Time Off (extended time off for staff to invest in themselves) up to 8 weeks
• Retirement Plan with Employer Match
• Voluntary plans at a discount, such as life insurance, critical illness and accident insurance, identity theft insurance, and pet insurance.
• Development and Growth Opportunities

To learn more about HealthPoint, go to ! #practiceyourpassion

It is the policy of HealthPoint to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex (including pregnancy), age, national origin, marital status, military status, sexual orientation, because of sensory, physical, or mental disability, genetic information, gender identity or any other factor protected by local, state or federal law, and to prohibit harassment or retaliation based on any of these factors.