Senior Project Manager

Who is USP?

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world’s leading health and science experts to develop rigorous quality standards for medicines, dietary supplements, and food ingredients. At USP, we believe that scientific excellence is driven by a commitment to fairness, integrity, and global collaboration. This belief is embedded in our core value of Passion for Quality and is demonstrated through the contributions of more than 1,300 professionals across twenty global locations, working to strengthen the supply of safe, high-quality medicines worldwide.

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship, professional development, and leadership opportunities. Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair, merit-based selection processes that enable the best scientific minds—regardless of background—to contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

The Senior Project Manager will provide day-to-day project and operational management for an upcoming donor-funded project, working in Asia, Africa, and Latin America addressing the impact of climate change on the stability and performance of critical health products. In close collaboration with the Project Director, the Senior Project Manager will lead the planning and management of activity implementation in coordination with the project team, and in alignment with donor and contractual requirements. More specifically, the Senior Project Manager will manage development of project workplans, monitor timelines and develop and oversee reporting processes among other tasks, to ensure high quality results. The role also involves coordinating and communicating with stakeholders – including the donor, project partners, key external national, regional, and global stakeholders, and internal teams.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role in increasing global access to high-quality medicines through public standards and related programs. USP prioritizes scientific integrity, regulatory excellence, and evidence-based decision-making to ensure health systems worldwide can rely on strong, tested, and globally relevant quality standards.

Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in leadership and workforce development to equip all employees with the skills to create high-performing, inclusive teams. This includes training in equitable management practices and tools to promote engaged, collaborative, and results-driven work environments.

The Senior Project Manager has the following responsibilities:

• Holds operational accountability for the timely and successful implementation of project activities, to include leading a cross-functional project management team with technical, M&E, finance and other relevant staff and leads development of appropriate systems and processes for project implementation that ensures contractual compliance and tracking of contractual obligations to ensure high quality results.
• Leads development of workplans, preparation of high-quality and timely progress reports, and manages the quality control process for deliverable review and submission.
• Coordinates with other USP sites and divisions, such as Global Science and Standard on technical activity implementation and to ensure necessary resources are available to meet contractual milestones and deliverables.
• Manage project workstreams in close collaboration with technical leads and partners while facilitating overall project alignment, harmonization, and cross-country learnings.
• Proactively identifies issues/risks, including escalation in a timely manner and the facilitation of resolution with appropriate management staff.
• Develops project budgets/projections and monitors project expenditures in close collaboration with Finance Lead and Project Director to ensure accurate tracking and reporting to the donor.
• Serves as primary liaison with project partners to coordinate planning, communication, and performance across multiple partners; ensure alignment with donor requirements and overall subaward compliance, facilitate regular partner meetings, track deliverables and compliance, and proactively resolve risks or conflicts to maintain project quality and timelines.
• Manage consultant and vendor engagements while ensuring compliance with donor rules and regulations and USP policies; this includes but is not limited to drafting scopes of work with technical staff, managing the onboarding process and all contract administration, and monitoring progress towards deliverables.
• Supports donor management efforts by assisting the Project Director in maintaining strong donor relationships; contributing to donor communications; and preparing briefings and presentations and responding to donor inquiries.
• Ensures good records management, according to USP and donor policies and promotes strong project knowledge and information management.
• Other duties as assigned.

Who is USP Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

• Bachelor’s Degree - International Development, Public health, Science or other relevant degree.
• Five (5) years of donor-funded project management experience (e.g., Unitaid, US Government funding agencies, World Bank, Global Fund, Foundations, etc.).
• Demonstrated experience establishing program management systems and processes.
• Monitoring and evaluation experience with donor-funded projects.
• Strong written and verbal communication skills.
• Ability to travel up to 25% of the time.

Additional Desired Preferences

Desired preferences include highlighting any additional preferred levels of expertise for the role—reminder: items listed here are not requirements and do not disqualify a candidate from consideration.

• Master’s Degree and PMP Certification.
• Ability to work independently and manage multiple workflows, while effectively managing project timelines and deliverable schedules.
• Knowledge of multiple donor policies and procedures and prior management of donor-funded programs.
• Demonstrated experience in managing and coordinating complex consortium donor-funded projects.
• Proven skills in group facilitation, team building, and partner coordination.
• Ability to build relationships and interact effectively with technical experts, other partners and donor agencies.
• Prior experience and success working in complex environments, with teams whose members are physically located in different time zones and geographic areas.
• Professional and able to communicate effectively with colleagues and key external stakeholders.
• Excellent interpersonal and organizational skills with strong attention to detail.
• Fluency in another language, such as French or Portuguese, with ability to communicate (written and verbal) with key stakeholders.
• Ability to demonstrate the highest degree of ethics and integrity.
• Ability to work in cross-cultural settings.

Supervisory Responsibilities

None, this is an individual contributor role.

Benefits

USP provides the benefits to protect yourself and your family today and tomorrow. From company-paid time off and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well-being is protected.

Compensation

Base Salary Range: USD $101,867.00 – $127,250.00 annually.

Target Annual Bonus: % Varies based on level of role.

Individual compensation packages are based on various factors unique to each candidate’s skill set, experience, qualifications, equity, and other job-related reasons.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.