Resource Scheduler / Project Coordinator

Key Responsibilities

• Manage and coordinate resource assignments across projects and service engagements.
• Work closely with internal stakeholders to ensure timely and accurate allocation of resources based on business requirements.
• Administer and track third-party (pass-through) orders, ensuring proper documentation, approvals, and fulfillment.
• Coordinate with vendors and external partners regarding resource availability, onboarding, renewals, and related operational matters.
• Monitor resource utilization and support workforce planning activities.
• Maintain accurate records of resource schedules, assignments, and vendor engagements.
• Provide project administration support, including tracking resource movements, timesheets, and project-related documentation.
• Support procurement and purchasing processes where required, particularly for third-party resources and services.
• Escalate resource conflicts, scheduling challenges, and vendor issues in a timely manner.
• Generate reports and provide updates to management on resource allocation and vendor performance.

Requirements

• With 2–5 years of experience in Resource Management, Resource Scheduling, Vendor Management, Project Administration, PMO Support, or related operational roles.
• Experience coordinating with external vendors and managing third-party resources.
• Strong administrative and organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong communication and stakeholder coordination skills.
• Comfortable working in a fast-paced operational environment.

Preferred

• Experience managing pass-through orders, contractor resources, or outsourced service providers.
• Understanding of project lifecycle and resource planning concepts.
• Experience in procurement coordination or purchase order administration.
• Prior experience within IT services, technology consulting, or managed services environments.
• Basic project coordination or PMO experience.
• Familiarity with ERP, PSA, resource management, or workforce planning tools.