Project Coordinator

Are you ready to take the next step in your career?

Syndeticom is looking for a Project Coordinator to join our rapidly expanding team!

What we offer

• Competitive salary package – be rewarded for your expertise

• Career growth opportunities within a dynamic and expanding organisation

• Supportive team culture focused on learning, development, and success

About Syndeticom

With over 30 years of excellence in the digital infrastructure space, Syndeticom is your gateway to a world-class career. We specialise in designing, building, and supporting private networks, audio-visual communication systems, and mission-critical data centres. Our core values - Learn, Think, Grow, Connect- drive everything we do.

About the role

As a Project Coordinator, you will play a key role in supporting the delivery of projects from initiation through to completion. Working closely with Project Managers and operational teams, you will coordinate project activities, manage documentation, monitor project progress, and ensure projects are delivered safely, efficiently, and profitably.

You will be responsible for maintaining strong communication between stakeholders, supporting financial and resource management, coordinating site activities, and ensuring all project documentation and close-out requirements are completed to a high standard.

Key Responsibilities

Project Coordination & Delivery

• Assist Project Managers with project planning, scheduling, budgeting, and delivery.

• Attend client and site meetings and distribute meeting minutes and action items.

• Prepare project schedules and track project milestones.

• Monitor project progress, labor utilisation, costs, and expenditure.

• Coordinate purchase orders, supplier deliveries, and material requirements.

• Track project variations and ensure all out-of-scope works are documented and quoted.

• Prepare project completion and handover documentation, including drawings, test results, and close-out reports.

• Generate invoice requisitions and support project financial management.

• Maintain accurate project records within project management systems.

Client & Stakeholder Management

• Build and maintain strong relationships with clients, suppliers, and contractors.

• Communicate project updates clearly and professionally.

• Manage client expectations and ensure a high level of customer satisfaction.

• Respond promptly to client requests and proactively resolve issues.

• Identify opportunities for additional services and business development.

Team & Resource Coordination

• Manage internal resources of technicians and apprentices.

• Coordinate labour allocation and scheduling across projects.

• Support technician workload planning and resource management.

• Approve timesheets and assist with leave planning and coverage.

• Manage tools, equipment, stock levels, and inventory requirements.

• Promote a positive team culture focused on safety, accountability, and performance.

Safety & Quality Assurance

• Conduct routine site quality inspections and WHS checks.

• Ensure compliance with company policies, procedures, and industry standards.

• Promote safe work practices and minimise project risks.

• Support continuous improvement initiatives and quality assurance processes

Skills & Experience

• Excellent communication and stakeholder management skills.

• Strong organisational and time-management abilities.

• Ability to manage multiple projects and competing priorities.

• Experience with project scheduling, reporting, and documentation.

• Strong commercial awareness and understanding of project profitability.

• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Visio.

• Experience using project management systems and software.

• Knowledge of structured cabling, fibre, telecommunications, or electrical infrastructure projects.

• Ability to work independently and collaboratively within a team environment.

About You

• Previous experience in a Project Coordinator, Project Administrator, Supervisor, or similar role.

• Demonstrated customer service and client management experience.

• Current NSW Driver's Licence.

• NSW Construction White Card (General Construction Induction).

• Certificate III in Telecommunications, Electrical Trade Qualification, or similar vocational qualification (desired)

• Bachelor's degree in Engineering, Project Management, Construction Management, or related field (preferred).

• Vendor certifications (SYSTIMAX, Siemon, Panduit, or similar) highly regarded.

How to apply

If you're ready to further your career and become part of a growing organisation delivering world-class digital infrastructure solutions, we'd love to hear from you.

Apply now and join Syndeticom's journey as we continue to design, build, and support the critical infrastructure that keeps businesses connected.