Project Coordinator

About the Company:

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor About Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary:

Meneses Law is seeking a highly organized and detail-oriented Project Coordinator to join our dynamic team. As a Project Coordinator, you will play a crucial role in facilitating and overseeing various legal projects from initiation to completion. Your responsibilities will include coordinating tasks, manage timelines, and ensuring seamless communication between different departments.

Essential Functions/Responsibilities:

• Collaborate with management to understand projectrequirementsandobjectives.

• Maintain accurate operational trackers, reports, and performance data using Microsoft Excel, Power BI, and other reporting or business intelligence systems.
• Generate recurring and ad hoc reports related to productivity, operational performance, KPIs, workflow efficiency, and team results.
• Monitor individual and team performance against established KPIs, productivity expectations, and operational standards.
• Address performance gaps directly with team members by providing clear feedback, coaching, and guidance regarding expectations and areas for improvement.
• Hold team members accountable for meeting established performance metrics, deadlines, quality standards, and operational procedures.
• Coordinate communication and information flow between teams and clients.
• Assist in the preparation and organization of legal documents and materials.
• Conduct research to support project requirements and provide relevant information to the legal team.
• Organize and schedule meetings, prepare agendas, as necessary.
• Serve as a point of conduct for project-related inquiries.
• Monitor and track operational processes, workflows, and team performance to ensure established procedures are being followed effectively and consistently.
• Analyze operational data and reports to identify trends, bottlenecks, productivity concerns, process gaps, and areas of inefficiency.
• Problem solve project flow issues based on legal regulations and processes.
• Communicate with key executives to determine project requirements and objectives.
• Must be able to deal with different personalities, cooperate with other team members, and work under pressure.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills/Abilities:

• Strong proficiency with Microsoft Excel, including the ability to organize, analyze, and report on large amounts of operational data.
• Experience using Power BI or similar business intelligence, dashboard, or reporting software.
• Strong leadership and interpersonal skills
• Excellent organizational skills, time management skills, and attention to detail.

• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to adapt to changing operational priorities, processes, systems, and performance expectations.
• Ability to work collaboratively in fast paced setting.
• Excellent knowledge of MS office and MacOS.
• Able to type 45 WPM or more.
• Ability to maintain confidentiality and to exercise discretion and good judgement.
• Must be fluent in English and Spanish.

Education and Experience:

• Bachelor's degree in Business Administration, Project Management, or related fields.
• Proven experience in project coordination.

Physical Demands:

• This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching
• May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to 10 pounds.

Compensation & Benefits for Working at Meneses Law:

• Earn $52,000
• Excellent Benefits (Medical,Employer Paid Dental, Vision,Employer Paid Life Insurance, Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401k Safe Harbor Match
• Work Life Balance Schedule:Operational Hours are 8:00 a.m. to 5:00 p.m. with flexibility to work 2 Saturdays a month.
• Business Professional Work Environment
• Structured Training programs
• Meaningful Career Advancement Opportunities
• Work withstate-of-the-arttechnology
• Name Recognition & Prestige Immigration Law Firm
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety of volunteer events throughout the year.
• Must have the ability to work on a flexible schedule based on department and company needs

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.