Project Coordinator (Maintenance & Renovation Projects)

About the Role

We are looking for a responsible and organized Project Coordinator to support our school maintenance contracts and renovation projects.

This role is suitable for candidates who enjoy coordinating projects, communicating with customers and contractors, tracking work progress, and ensuring documentation and invoices are submitted on time.

You do not need to be an engineer. Training will be provided for candidates with good administrative, coordination, or construction-related experience.

What You Will Be Doing

School Maintenance Contracts

• Coordinate and follow up on maintenance requests from schools.
• Liaise with school representatives and our site teams.
• Monitor service requests and ensure issues are attended to promptly.
• Ensure service reports and required documentation are properly submitted.
• Maintain good relationships with school staff and clients.

Renovation & Project Coordination

• Coordinate plumbing and sanitary works for renovation projects.
• Liaise with main contractors, project managers, consultants, and site personnel.
• Monitor project progress and ensure works are completed according to schedule.
• Follow up on project requirements, instructions, and site issues.
• Attend site meetings when required.

Documentation & Claims

• Prepare and submit quotations, progress claims, invoices, and supporting documents.
• Track project status, variation works, and outstanding claims.
• Follow up on payment status with customers and main contractors.
• Maintain proper filing and project records.

Internal Coordination

• Work closely with engineers, coordinators, purchasers, and site workers.
• Ensure manpower, materials, and project requirements are properly coordinated.
• Update management on project progress and outstanding matters.

A Typical Day

Your day may include:

• Responding to emails from schools or main contractors.
• Checking the status of ongoing maintenance or renovation works.
• Following up with site workers regarding completed jobs.
• Preparing monthly claims and invoices.
• Updating project progress reports.
• Coordinating with suppliers, contractors, and customers.
• Attending occasional site meetings

This is primarily an office-based coordination role with occasional site visits.

Skills & Experience We Are Looking For

Preferred

• Experience in construction, maintenance, engineering, renovation, facilities management, or project coordination.
• Experience handling quotations, invoices, claims, or project documentation.
• Familiarity with Microsoft Excel, Word, and email communication.
• Able to communicate professionally with customers, contractors, and colleagues.

Personal Qualities

• Organized and detail-oriented.
• Able to manage multiple tasks and deadlines.
• Responsible and willing to follow up until issues are resolved.
• Good communication and coordination skills.
• Comfortable working in a fast-paced environment.

Suitable Backgrounds

Candidates with experience as any of the following are encouraged to apply:

• Project Coordinator
• Project Administrator
• Construction Administrator
• Site Coordinator
• QS Assistant
• Facilities Coordinator
• Service Coordinator
• Operations Coordinator
• Administrative Executive (Construction / Engineering Industry)

Fresh candidates with relevant education and a strong willingness to learn may also be considered.

Career Progression

Depending on performance and experience, this role may progress to:

• Senior Project Coordinator
• Project Executive
• Contract Administrator
• Operations Executive
• Project Manager (Long-Term Development)

Training and guidance will be provided.