Project Coordinator

Job Description – Project Coordinator

Organisation: India Child Protection (ICP)
Department: Programs
Reporting To: National Secretary
Location: State Capital, with travel across program districts

Job Purpose:-

The State Coordinator will be responsible for supporting and monitoring the implementation of India Child Protection’s programs at the state level. The position will coordinate closely with the State Team, Central Office, Child Welfare Committees (CWCs), District Child Protection Units (DCPUs), Police, Labour Department, and other relevant stakeholders to ensure effective implementation, timely follow-up, documentation, and achievement of programs targets.

The role will also support the identification and resolution of operational pendencies related to complaints, rescue and rehabilitation, Release Certificates (RCs), and other child protection matters, while ensuring that programs progress and outcomes are regularly reported to the Supervisor/HOD.

Key Result Areas (KRA):-

· Monitoring and Evaluation

o Assisting the Supervisor/HOD in preparation/drafting of the targets/tasks to be achieved by the State Coordinator each month

o Assisting the Supervisor in implementation and ensuring the assigned targets and tasks are achieved by the State Team

o Sharing of feedback and comments on the performance of the State Team on a weekly/regularly/monthly basis to the Supervisor/HOD

o Keeping a track of the targets achieved and pending for execution and achievement so that necessary inputs can be sought from the Central Office Staff for the same.

o Compilation the status/MIS of the program implementation in the States on the monthly basis (such as data on the meetings conducted, letters written to various departments, trainings participated, etc)

· Documentation

o Compilation of the key highlights of the achievements in the implementing States on a monthly basis

o Compilation of any success stories

o Any other documents to be drafted (minutes of the meetings/decisions, etc)

• Coordination with Child Welfare Committee (CWC):
  
• Regular liaison with CWCs in concerned districts to ensure timely production of children and implementation of relevant child protection measures.
  
• Strengthening institutional coordination for effective follow-up on CWC directives.
  
• Coordination with District-Level Departments:
  
• Engage with key departments including DCPUs, Labour Department, Police, and others to facilitate convergence for rescue and rehabilitation operations.
  
• Support in establishing streamlined communication and coordination mechanisms.
  

• Follow-up on Pendency – Complaints, Release Certificates (RCs), and Rehabilitation:
  
• Take charge of tracking and escalating pending complaints, delayed issuance of RCs, and unresolved rehabilitation cases.
  
• Coordinate with relevant authorities for their timely resolution.
  

· Miscellaneous

o Any other additional responsibilities assigned by the Supervisor

Key Competencies & Skills

• Strong programs coordination and monitoring skills.
  
• Good understanding of child protection systems and relevant stakeholders.
  
• Strong communication and interpersonal skills.
  
• Ability to coordinate effectively with government departments and institutional stakeholders.
  
• Good documentation, reporting, and MIS skills.
  
• Strong follow-up and case-tracking abilities.
  
• Problem-solving and analytical skills.
  
• Ability to manage multiple priorities and meet deadlines.
  
• Strong teamwork and collaboration skills.
  
• Proficiency in MS Office/Google Workspace and programs reporting tools.
  
• Willingness to undertake travel to districts and field locations, as required.
  
• High level of integrity, accountability, sensitivity, and commitment to child rights and protection.
  

Education

• Master’s degree in Social Work (MSW), Sociology, Development Studies, Social Sciences, Public Administration, Law, or a related discipline.
  
• A Bachelor’s degree in a relevant discipline may be considered for candidates with substantial relevant field experience.
  
• Additional training/certification in Child Protection, Child Rights, Juvenile Justice, or related areas would be an advantage.
  

Experience

• 3–5 years of relevant experience in child protection, child rights, social development, trafficking, child labour, rehabilitation, or related programmes.
  
• Experience in coordination with Child Welfare Committees (CWCs), DCPUs, Police, Labour Department, and other government departments.
  
• Experience in monitoring programme implementation, tracking targets, follow-ups, and preparing MIS/regular reports.
  
• Experience in documentation, preparing meeting minutes, compiling success stories, case updates, and programme achievements.
  
• Experience in follow-up and resolution of pending cases, including complaints, Release Certificates (RCs), rescue, rehabilitation, and related child protection matters.
  
• Experience working with NGOs, government stakeholders, district-level authorities, and field teams will be preferred.
  
• Strong written and verbal communication, coordination, follow-up, reporting, and documentation skills.
  

Key Result Areas (KPI):-

• Achievement of monthly State Team targets and assigned tasks.
  
• Timely monitoring and follow-up of State-level activities.
  
• Timely submission and accuracy of monthly MIS and program reports.
  
• Effective coordination with CWCs and district-level departments.
  
• Timely follow-up and resolution/escalation of pending complaints, RCs, and rehabilitation cases.
  
• Quality and timely completion of program documentation and success stories.
  
• Regular and effective performance feedback to the Supervisor/HOD.
  
• Effective coordination between State Teams and Central Office.
  
• Timely identification and escalation of implementation gaps and challenges.
  
• Overall effectiveness in supporting State-level program implementation.