PROGRAM COORDINATOR, GRADUATE MEDICAL EDUCATION (13860)

Job Summary:

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

Key Responsibilities:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

Additional Responsibilities:

• Serve as liaison between healthcare partners.
• Maintain regular communication with clerkship program on student placement information and preceptor requirements.
• Partner with practice and healthcare leaders to identify physician preceptors.
• Work with practice leaders and providers to identify and mitigate barriers to precepting students.
• Aid in efforts of recruitment and retention of preceptors, including at rural sites.
• Coordinate all aspects of student placement within Family Medicine practices starting at the point of hand off from the clerkship program, including but not limited to:
  • Facilitate Cerner training and onboarding and ensure access for new learners.
  • Provide information to students and preceptors related to their rotations (bios, parking, practice contacts, access codes, etc.)
  • Assist in creating student rotation schedules for working with preceptors.
  • Serve as a point of contact for preceptors and practice leadership for site-related questions.
  • Work with area agents to identify housing for rural rotations and help students' complete registration.
  • Contribute to distribution and collection of relevant required paperwork and documentation from preceptors.
  • Facilitate communication around the applicable provider payment documentation at the end of rotations.
  • Ensure the clerkship’s preceptor onboarding, retention, and adjunct faculty accreditation process is consistent with guidelines.