GME Program Coordinator (Jonesboro, AR)
uasys · UAMS ·
- Category
- Project management
- Visa sponsorship
- No
- Company size
- 1000+
Provides administrative and operational support for a Family Medicine Residency Program, coordinating schedules, resident onboarding, ACGME compliance, and recruitment. Core systems include Microsoft Office, New Innovations, ACGME WebADS, ERAS, NRMP, and GME Track.
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Closing Date:
Type of Position:
Instructional Development
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:
REP | Northeast Jonesboro Residency
Department's Website:
Summary of Job Duties:
We are seeking a dynamic and organized individual to join our team as a Graduate Medical Education (GME) Program Coordinator at UAMS’s Northeast Campus in Jonesboro, AR. This position provides administrative and operational support for a mature, long-standing Family Medicine Residency Program. The GME Program Coordinator will work closely with the program director to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and program-specific requirements and with the GME office on institutional compliance and operational support. The coordinator will also serve as a liaison between trainees, faculty, staff, hospital administration, and external departments.The ideal candidate is highly organized, detail-oriented, responsive, able to manage competing priorities, and comfortable working with confidential information in a fast-paced academic clinical environment.If you are passionate about medical education and ready to make a difference, we encourage you to apply today.
Qualifications:
Minimum qualifications:
- Bachelor's degree in business, education, general liberal arts, or related field plus three (3) years of project management or office coordination experience.
OR
- High School diploma/GED plus seven (7) years of project management or office coordination experience.
Preferred Qualifications:
- Experience in the Graduation Medical Education field.
- TAGME Certification
Knowledge, Skills, and Abilities:
- Strong organizational, communication, and customer service skills.
- Proficient with Microsoft Office and electronic scheduling, database, and document management systems.
- Ability to manage complex schedules, changing deadlines, and multiple priorities with accuracy.
- Demonstrated ability to handle confidential and sensitive information professionally.
- Exceptional attention to detail and follow-through.
- Professional, clear, and timely written and verbal communication. Independent judgment, initiative, and problem-solving skills.
- Strong project management and time management skills.
- Ability to build collaborative working relationships with residents, faculty, staff, applicants, and institutional partners.
- Commitment to supporting a respectful, inclusive, and high-quality learning environment.
Additional Information:
Key Responsibilities
- Coordinate resident, faculty, clinic, call, conference, inpatient, and rotation schedules; communicate schedule changes promptly to all affected stakeholders.
- Support resident onboarding, contracts, licensure, credentialing, training verification, evaluations, graduation, and transition-to-practice activities.
- Maintain accurate, secure, and confidential resident and program records.
- Assist the Program Director with ACGME compliance, accreditation readiness, annual reporting, self-studies, site visits, Program Evaluation Committee activities, and continuous quality-improvement efforts.
- Coordinate resident evaluations, faculty evaluations, milestone documentation, work-hour monitoring, conference attendance, procedure logs, and other required educational data.
- Organize resident orientation, conferences, faculty meetings, educational events, and graduation activities.
- Manage administrative aspects of residency recruitment, including ERAS application processing, applicant communication, interview scheduling, selection committee support, NRMP rank-list preparation, and Match Week activities.
- Maintain data in relevant systems, including New Innovations, ACGME WebADS, ERAS, NRMP, GME Track, AAFP, ABFM, AMA FREIDA, and other required platforms.
- Prepare reports, correspondence, meeting materials, and program communications.
- Coordinate Family Medicine clerkship students and visiting medical students, as assigned.
- Update program policies, handbooks, recruitment materials, website content, and other program resources.
- Perform other related duties and special projects as assigned by the Residency Program Director or GME leadership.
- Works with other Administrators, Little Rock offices, and other Regional Programs to provide and exchange information as needed.
- Maintains timely template changes.
- Other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Please upload any applicable certifications.
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Annual TB Screening, Motor Vehicle Reports Check, No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.