Events Project Coordinator

Events Project Coordinator

Responsibilities

• Coordinate event and project arrangements by liaising with clients, vendors, and suppliers to ensure timely and accurate execution
• Follow up on project schedules, quotations, approvals, and requirements to maintain progress and meet deadlines
• Prepare quotations, proposals, and simple presentations to support project planning and client communications
• Provide regular project updates and respond to client enquiries to maintain clear communication
• Coordinate vendor participation and placements for events, ensuring alignment with project goals
• Support enquiries and coordination specifically for event lighting projects to facilitate smooth operations
• Attend site visits, meetings, and project planning sessions to assist with on-site execution and team collaboration
• Assist with event setups, festive lighting installations, and other on-site project activities to ensure successful delivery
• Maintain accurate project schedules, invoices, documents, and records for effective project tracking
• Collaborate closely with operations and project teams to ensure projects are completed smoothly and efficiently

Preferred competencies and qualifications

• Diploma in any discipline
• Proficient in Microsoft Word, PowerPoint, and basic spreadsheets to prepare project documents
• Basic knowledge of Canva and Google Workspace to support presentation and coordination tasks
• Comfortable communicating with clients, vendors, and suppliers to build professional relationships
• Willingness to travel to project sites around Singapore approximately 2–3 times per week to support on-site activities
• Own transport is an advantage but not required
• Fresh graduates are welcome; attitude, reliability, communication skills, and eagerness to learn are highly valued

Other Information

• Salary: $3,000 – $4,000 per month plus commission/performance incentives for successful vendor placements and event lighting projects
• Working Hours: Monday to Friday, 9:00am – 6:00pm, with occasional extended or adjusted hours during event setups or festive periods; time-off-in-lieu provided for additional hours worked
• Location: Defu South Street 1, Singapore; office-based with regular site visits

Training and guidance provided by experienced team members Hands-on exposure to event planning, coordination, and on-site operations including pasar malam, food fairs, and festive lighting projects.
Career progression opportunities available as experience and responsibilities grow