Project Manager (Outdoor Events)

Company Overview

KIN is a sports events delivery specialist, delivering major sporting and live events. We offer hands-on exposure to complex event environments and opportunities to grow through the delivery of high-profile projects.

Job Summary

We are seeking an experienced Project Manager with strong end-to-end project management capabilities and proven experience delivering outdoor events.

You will be responsible for managing projects from planning and mobilisation through on-site execution, event operations, dismantling and close-out. The role requires strong coordination, stakeholder management, problem-solving and the ability to manage multiple workstreams in a fast-paced event environment.

Responsibilities

Project Management & Event Delivery

• Lead the end-to-end planning and delivery of assigned event projects, from initial planning through execution and post-event close-out
• Develop and manage detailed project plans, timelines, budgets, resource requirements and key deliverables
• Coordinate multiple project workstreams to ensure milestones, dependencies and deadlines are effectively managed
• Manage project budgets, procurement, vendor quotations, expenditure and cost control
• Identify project risks, operational constraints and potential delays, and implement appropriate mitigation measures
• Manage project changes, competing priorities and on-site issues to keep delivery on schedule
• Maintain clear project documentation, progress reporting and close-out records
• Support event-day operations and oversee post-event dismantling and site reinstatement

Site & Outdoor Event Management

• Manage the planning and on-site delivery of outdoor events, including site mobilisation, installation, event operations and dismantling
• Coordinate temporary event infrastructure such as structures, grandstands, tents, flooring, fencing, power, lighting, water, air-conditioning, signage, cabins and back-of-house facilities
• Coordinate site layouts, access requirements, installation sequencing and build schedules
• Manage contractors, suppliers and technical partners to ensure work is delivered safely, on time and to required standards
• Conduct site inspections and proactively resolve site, operational and logistical issues
• Work closely with venue owners/operators, authorities, contractors, suppliers, internal teams and other event stakeholders

Stakeholder & Team Coordination

• Serve as a key point of coordination across internal teams, clients, vendors, contractors and external stakeholders
• Lead project meetings, track action items and ensure timely follow-up and resolution
• Communicate project status, risks and critical issues clearly to management and relevant stakeholders
• Coordinate project teams and external partners to ensure alignment on responsibilities, timelines and expected outcomes

Requirements

• Proven project management experience in events, sports events, live events or a related project-based environment
• Hands-on experience managing and delivering outdoor events is essential
• Demonstrated ability to manage projects from planning through on-site execution and close-out
• Strong project planning, budgeting, scheduling, vendor management and stakeholder management skills
• Experience coordinating contractors, suppliers and multiple project workstreams
• Comfortable working on-site and managing fast-moving operational issues during event build-up and delivery
• Strong problem-solving, organisation and communication skills
• Able to work outside normal office hours, including weekends and public holidays, when required for event delivery