Assistant Budget Analyst

Scope:

This position is responsible for assisting in preparing and managing programmatic and overall agency budgets. In addition to supporting the development of proposed budgets for new and renewing grant applications, budget support includes fiscal tracking, forecasting, and monitoring staff and expense allocations on an on-going basis for accuracy and compliance with applicable procedures and regulations. Assist with preparing agency and grant budgets, budget amendments, and expenditure reports for final review, approval, and submission by the Budget Analyst.

Essential Functions

• Supports the Budget Analyst in the planning and preparation of various budgets for the agency including, but not limited to, the annual agency operating budget; monitoring department revenues and expenditures on a continuous basis; reviewing and making recommendations on department budgets; grant budget proposals; as well as helping with the development of multi-year forecast estimates for any multi-year grants.
• Supports the maintenance of a tracking system for in-kind and match available per the stipulations of certain grant requirements.
• Attend assigned department Grants & Contracts meetings to review budget status/projections and tracking of expenditures; develop expenditure tracking tools for use by department staff; engage in on-going budget monitoring discussions with department staff
• Prepares the monthly SOEs and supports the annual CSBG budget submission for the CSBG BCAEO grant, ensuring expenditures align with CSPM guidelines and are ready for final review and submission by the Budget Analyst for review by the Director of Grants and Compliance.
• Support the preparation of budget amendments and modifications, including compiling the supporting detail and documentation required by the funder for submission.
• Works with the Budget Analyst in monitoring staff allocations across grants on an on-going basis; verify that budgeted allocations agree to payroll records and to the approved cost allocation method and reports any discrepancies to the Budget Analyst.
• Provides technical assistance to Agency’s program teams on matters related, but not limited to, cost analysis, fiscal budget-to-actual projections.
• Assist in analyzing and monitoring year-to-date fringe and pool costs, ensuring they are in line with approved cost allocation method on a quarterly basis, and in performing year-end projections to ensure all fringe and pool costs will be spread across applicable grants; assists in developing recommended per-FTE increases or decreases based on year-to-date spending projections.
• Compiles monthly/quarterly payroll, staffing, and actual cost reports from the Agency's accounting and payroll systems and reviews them against approved grant budgets to confirm that staff allocations and actual costs are recorded aligned with the budget so that any adjustments can be made during the grant year.[KG1]
• Remains current on funder policies related to applicable procedures and regulations, including Federal Uniform Guidance.
• As proficiency is demonstrated, will be assigned lead responsibility for specific grants or budget processes.
• Maintains a positive attitude towards assigned work, clients, and staff, and a willingness to work with others.
• Performs work in a professional manner that upholds Wayne Metro’s policies and procedures.
• Performs other duties as assigned.

Physical Requirements and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment with a usually quiet noise level. This is largely a sedentary role and the employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit, frequently use hands and to talk or hear.