Job Title: Contract Analyst - Vendor Management
Location: Hyderabad, India
Job Summary: We are seeking experienced Contract Analyst – Budget & Invoices/Fulfillment & Coordination who is a vital member of the Vendor Management Office (VMO), responsible for managing contract financials, tracking budgets, validating vendor invoices, and ensuring contract compliance across vendor engagements. This role supports effective vendor governance by providing financial transparency, invoice accuracy, and alignment with approved budgets and contractual terms. The analyst works cross-functionally with procurement, legal, IT, and finance to ensure end-to-end contract lifecycle and financial control. The candidate must be willing to work on site 4 days a week in Hyderabad, during US EST time zone.
Key Responsibilities:
Contract & Budget Oversight:
- Maintain accurate financial records of vendor contracts, purchase orders, and change orders within contract management systems.
- Track contract value, committed spend, remaining budget, and payment schedules to ensure alignment with procurement and finance policies.
- Assist in the preparation and review of annual and quarterly vendor budgets, including forecasting and variance analysis.
- Track and ensure contract review, negotiation and renewals are done on time and within budget.
Procurement
- Handle procurement related tasks associated with user requests for software.
- Opportunities exist for engaging with contract negotiations for enterprise level contracts based on performance.
Invoice Management & Reconciliation:
- Receive, review, and validate vendor invoices against contract terms, purchase orders, and approved budgets.
- Ensure proper billing rates, service delivery milestones, and agreed-upon pricing are applied before forwarding invoices for payment.
- Resolve discrepancies between invoices, contracts, and budgets by coordinating with vendors and internal teams.
- Track invoice aging and ensure timely approval and payment processing in collaboration with Accounts Payable.
Reporting & Financial Analysis:
- Generate monthly, quarterly, and ad hoc reports on vendor financial performance, spend vs. budget, and outstanding obligations.
- Support spend analysis across vendors to identify cost-saving opportunities, overages, and budget efficiencies.
- Provide contract-related financial input for vendor scorecards, performance reviews, and executive summaries.
Compliance & Risk Management:
- Ensure contract deliverables and payments align with internal policies, regulatory requirements, and audit controls.
- Maintain audit-ready documentation for all vendor contracts and payment records.
- Monitor expiration and renewal timelines for contracts with financial impact and alert relevant stakeholders.
Process Improvement & Systems Support:
- Participate in improving invoice and contract lifecycle processes, including automation and tool enhancements (e.g., ServiceNow, Coupa, Ariba, SAP).
- Support implementation of workflow tools for invoice validation, contract tracking, and approvals.
- Maintain and update vendor financial data in ERP, contract management systems, and dashboards.
Qualifications:
Education & Experience:
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- 3–5 years of experience in contract analysis, vendor finance, or procurement support roles.
- Prior experience in vendor management, IT sourcing, or procurement operations strongly preferred.
Skills & Knowledge:
- Strong understanding of budgeting, financial forecasting, and invoice reconciliation processes.
- Working knowledge of procurement and contract lifecycle management (CLM) principles.
- Familiarity with contract types (e.g., fixed-fee, time & materials, milestone-based) and service-level agreements (SLAs).
- High proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas); experience with ERP or procurement tools such as SAP, Oracle, Coupa, or ServiceNow is a plus.
Tools & Systems:
- ERP Systems (SAP, Oracle, NetSuite, etc.)
- CLM Platforms (Coupa, Icertis, Ariba, Conga)
- Financial/Invoice Tracking Tools
- Microsoft Office Suite, especially Excel and PowerPoint
- ServiceNow or ticketing/workflow tools (preferred)
Key Competencies:
- Attention to Detail: Strong ability to identify discrepancies in contracts, invoices, and budgets.
- Analytical Thinking: Ability to analyze spend and usage trends and provide actionable insights.
- Communication: Strong interpersonal skills to work with vendors, procurement, and finance stakeholders.
- Time Management: Able to prioritize tasks and manage multiple contracts and invoices simultaneously.
- Problem Solving: Proactive in identifying issues and driving resolution with minimal supervision.
Preferred Qualifications:
- Certified Commercial Contracts Manager (CCCM)
- Certified Professional in Supply Management (CPSM)
- ITIL Foundation (for IT service/vendor environments)
About Us: We are a leading organization committed to leveraging technology to drive business success. Our team is dedicated to innovation, collaboration, and delivering exceptional results. Join us and be a part of a dynamic and forward-thinking company.
How to Apply: Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications.