XTN-226C163 | PROCUREMENT CONTRACT SPECIALIST

We are looking for a Purchasing Contracts Specialist to join Figma’s growing Procurement team. This role is the operational engine of our Source-to-Pay process — ensuring every deal that comes out of sourcing is executed accurately, compliantly, and efficiently. You will own the transactional layer of procurement: contracts, purchase orders, supplier engagement, and deal completion, partnering closely with the Purchasing Contracts Specialist focused on category strategy to deliver a seamless purchasing experience for the business.

• Redline and correct legal entity names, addresses, bill-to details, payment terms, and MSA references to reduce Legal touchpoints and accelerate contract cycles

• Review and develop scopes of work and service specifications in partnership with business stakeholders

• Oversee signature management processes to ensure timely and compliant execution of agreements

• Collaborate with Legal, Finance, GRC, and other stakeholders to resolve contract blockers and move deals forward

• Maintain accurate contract records and ensure executed agreements are properly filed and tracked in the contract lifecycle management system

Purchasing Operations & PO Management

• Ensure end-to-end purchasing and workflow accuracy by reviewing and validating purchase requests and performing QA to correct data, cost details, and inconsistencies

• Work with requestors to ensure proper documentation is submitted through the right channels in Figma’s procurement platform (Zip)

• Partner with AP to facilitate shadow purchase orders, change orders, and PO close activities

• Communicate with suppliers and business stakeholders to shepherd deals from initiation through completion

• Support business stakeholders in researching supplier-related issues including contracts, payments, and performance

Process Quality & Compliance

• Develop accurate scopes of work and ensure purchasing documentation meets internal standards prior to routing

• Identify recurring workflow errors and partner with Procurement Operations to improve intake quality and reduce rework

• Support quarterly procurement compliance reviews and contribute to SOX-related audit documentation as needed

• Contribute to continuous improvement of Source-to-Pay processes, surfacing bottlenecks and recommending practical fixes

• Bachelor’s degree, preferably with an analytical focus (Marketing, Economics, Accounting, Supply Chain, etc.)

• 5–8 years of relevant experience in procurement, contracts administration, or supply chain, ideally in a fast-paced, high-growth environment

• Experience reviewing and developing SOWs, order forms, and other procurement-related documentation

• Demonstrated experience in procurement contracting and negotiating with suppliers

• Familiarity with contract lifecycle management tools (e.g., Ironclad) and procurement platforms (e.g., Zip, Coupa, or Ariba)

• Experience working with Marketing, IT, HR, Finance, and general business commodities

• Strong customer service aptitude and collaboration-focused mindset

• Strong Excel and analytics skills

• Excellent verbal and written communication skills

• Experience with ZIP, NetSuite or similar ERP for PO and invoice management

• Familiarity with Figma’s toolstack: Zip, Ironclad, NetSuite, Notion

• Exposure to SOX procurement compliance requirements