WVV Special Project Manager - BASIN

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

CONTEXT

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children, who are marginalized and living in poverty. World Vision helps all who are in need regardless of their religion, race, ethnicity or gender.

World Vision Viet Nam (WVIV) is supported by multiple countries and funded through a combination of sponsorship programs (majority) and Private Non-Sponsorship (PNS)/grants. WVIV operates across multiple provinces and implements Area Development Programs (ADPs) that focus on communities with high levels of poverty, often including ethnic minority populations. In addition to ADPs, WVIV implements various Special and Grant Projects to address the specific needs of vulnerable children in both ADP and non-ADP areas.

WVIV is headquartered in Hanoi, while majority of staff are based locally in ADPs and project sites across the country which enables them to work closely with government partners and communities on a daily basis.

The Building Climate-Adaptive Solutions through Inclusive Market Networks (BASIN) project funded by Mekong Australia Partnership (MAP) of Department of Foreign Affairs and Trade of of Australian Government (DFAT) seeks to enhance economic resilience through the promotion of climate-smart agricultural practices in agri-food systems in Cambodia, Laos, and Vietnam, and develop inclusive markets prioritising women and marginalised groups The BASIN project focuses on three main key components: (1) Improved economic resilience through inclusive and climate-resilient business models; (2) Improved agency and more equitable social systems for women and marginalised groups; and (3) Improved regional coordination and knowledge- & evidence-based learning for resilience building

The project which is to launch from 01-May-2025 to 30-April-2029 (48 months), will be implemented in Vinh Thuan commune and U Minh Thuong commune, An Giang province.

JOB PURPOSE

The Project Manager will be responsible for managing the day-to-day operations of the BASIN project, including planning & budgeting, implementation, monitoring & evaluation, and reflection. The successful candidate will lead a team of professionals, coordinating with partner organisations and other delivery partners, stakeholders, and donor, to ensure project deliverables are achieved within budget, scope, and timeline.

MAJOR RESPONSIBILITIES

Leadership/Management

• Lead the process of project implementation such as, project design, planning & budgeting, implementation, monitoring & evaluation, and reflection of all project activities effectively
• Ensure that project activities are completed on time, within budget, and to a high standard
• Provide technical guidance and support to ADP staff and partners
• Manage project budgets, ensuring that funds are used effectively and efficiently
• Prepare and submit regular project reports to World Vision Australia (WVA) and other stakeholders
• Ensure compliance with WVA and donor policies and procedures
• Manage project risks and develop mitigation strategies as needed
• Support the recruitment, training, and management of project staff

Co-ordination and Relationship

• Support the project team to build effective links with the wider target community in order to raise awareness of WVIV’s philosophy and approach to development, particularly in the project measures, and foster the ownership and participation of the community in project activities.
• Foster coordination and avoid duplication of effort in the target areas by interacting with other NGOs, United Nations agencies, and government/mass organizations.
• Serve as a bridge between the project staff, project partners, and Operations Director.
• Represent WVIV in relevant external meetings when required
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Monitoring, Evaluation, Research, Reporting and Learning

• Ensure effective project monitoring and reporting by regularly visiting project activities.
• Work with MEL staff and external implementation partners to identify the most salient problems and design appropriate responses, leading continuous observation, reflection, learning, iteration, adaptation, and quality improvement processes to ensure the highest possible project quality.
• Prepare semi-annual narrative progress reports for submission to donors.
• Develop monitoring tools for measuring the project output and outcome indicator.
• Plan and implement a mid-term project review and an end-of-project evaluation.
• Ensure adequate documentation of all project activities, including lessons learned and best practices.
• Lead the team to document and share best practices and lessons learnt of the program with other relevant stakeholders.

Finance and Administration

• Guide the project team to ensure compliance with World Vision financial policies and procedures as well as Donor’s requirements (MAP of DFAT), including proper documentation and record-keeping of all financial transactions.
• Liaise with the Finance Department to ensure the integrity of financial documents, procedures and reports.
• Monitor project budget and expenses, and ensure timely and accurate financial reports.
• Develop and maintain an efficient financial management system for the project.
• Ensure proper asset and inventory management for the project.
• Manage procurement and logistics for the project, ensuring that all purchases are made in compliance with World Vision procurement policies and procedures.
• Ensure that the project equipment and supplies is well organized and maintained.

Others

• Perform other duties as assigned by the manager to contribute to the team performance.

JOB REQUIREMENTS

• A minimum of 05 years' experience in project management, preferably in the international development sector.
• Experience in INGO-funded project planning and implementation.
• Experience in the areas of value chain development for sustainable agriculture or related subjects will be considered as an advantage.
• Strong understanding of project management principles, methodologies, and tools.
• Excellent leadership and team management skills, with a demonstrated ability to lead, motivate, and manage a team of professionals.
• Experience working with partners, stakeholders, and donors.

• Bachelor's or Master's degree in Agriculture, Economics, Business Administration, Project Management, International Development or related fields.
• Certification in Project Management is preferred
• Conceptual understanding of and commitment to development work, especially value-based, child-focused, community-based development concepts, approaches and processes
• Demonstrated leadership skills, including leading, building, and supporting a team with diverse roles and capacities.
• Demonstrated ability to manage project budgets and resources effectively.
• Excellent verbal and written communication skills, with the ability to communicate effectively with diverse stakeholders in both English and Vietnamese
• Strong analytical and problem-solving skills, with a demonstrated ability to identify and mitigate potential risks.
• Proficiency in project management software and tools.
• Skills in facilitation of development processes, including organisation and mobilisation of communities and networking among different development partners.
• Demonstrated capacity in program management, with conceptual understanding and required competency in MEAL functions.
• Solid computer skills in Word, Excel, PowerPoint and email.

Applicant Types Accepted: