Workplace Software Architect (Records Management)

Role Description

The Workplace Software Architect (Records Management) is responsible for the design and implementation oversight of the Information Asset Management solution, ensuring records management, information governance, retention, disposal, and compliance requirements are effectively delivered across the client environment. The role provides architectural leadership for Microsoft Purview Records Management, AvePoint Opus, and associated information governance technologies, ensuring alignment with the client recordkeeping, compliance, security, and operational requirements.

Working closely with business stakeholders, information management teams, compliance specialists, and technical delivery teams, the Workplace Software Architect defines the target-state information governance architecture, metadata model, retention framework, governance controls, records management processes, and information lifecycle management capabilities.

You must be an Australian citizen to apply; security clearance is highly regarded.

Key Responsibilities

• Lead the architecture and design of the Information Asset Management solution.

• Define records management, retention, disposal, and information lifecycle management capabilities.

• Design and govern Microsoft Purview and AvePoint Opus solutions.

• Define metadata, taxonomy, classification, and information architecture requirements.

• Support implementation of information governance, compliance, and records management controls.

• Ensure alignment with client information management, security, and compliance requirements.

• Lead stakeholder workshops, architecture reviews, and design governance activities.

• Develop solution architecture, design documentation, governance artefacts, and implementation guidance.

• Provide technical leadership across records management, information governance, and compliance workstreams.

• Support transition to operations and operational readiness activities.

Key Skills

• Microsoft Purview Records Management

• Microsoft Purview Data Lifecycle Management

• AvePoint Opus

• Information Asset Management

• Information Governance

• Records Management and Retention

• Metadata and Taxonomy Design

• Information Architecture

• Business Classification Schemes (BCS)

• Records Disposal and Retention Policies

• Compliance and Audit Controls

• SharePoint Online Information Management

• Data Classification and Sensitivity Labelling

• Microsoft 365 Governance

• ISO 15489 and ISO 16175

• AGRkMS

• Solution Architecture and Design Governance

• Stakeholder Engagement and Workshop Facilitation

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Preferred Experience

• Microsoft Purview and AvePoint Opus solution design and implementation.

• Enterprise records management and information governance programs.

• Australian Government information management and recordkeeping environments.

• ISO 15489, ISO 16175, AGRkMS, and related records management frameworks.

• Business Classification Scheme (BCS) and disposal authority implementation.

• Information governance, compliance, and records lifecycle management transformations.

• Architecture leadership for Microsoft 365 and Information Asset Management solutions.

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