Workday Financial Systems Architect

Hi! We are AMBOSS and we are looking for a Financial Systems Architect to join our team, and shape the future of medical education with us!

About AMBOSS

AMBOSS is a dynamic learning and clinical decision support tool committed to empowering medical professionals globally to deliver optimal care. Since our inception in 2012, we've harnessed cutting-edge technology to transform the way physicians acquire and apply scientific knowledge. Each AMBOSSian is passionate about being the champion of clinicians today - this motivates and unites us each day towards success. And what does success look like? When a clinician or med student tells us, “AMBOSS makes practicing medicine easier and enjoyable. I love what I do, and a big part is because of AMBOSS.”

Want to learn more about our culture? Watch our video to explore what makes us unique.

Why Systems at AMBOSS?

AMBOSS runs on a growing landscape of business systems: Workday as the ERP at the center, connected to Stripe, HubSpot, Pleo, Avalara, our banks, payroll and archiving. The Systems team, part of Data & Systems, makes this landscape develop as a whole: every problem solved in the system where it belongs, and processes that run smoothly from order to cash and from purchase to payment. Our expertise is platform-independent: accounting logic, process design, integration patterns and systems thinking. Working side by side with Finance, Accounting, Commercial, Data and IT, we support AMBOSS in pursuing its mission: empowering medical professionals worldwide to provide the best possible care.

Why can this position be exciting for you?

You are the technical owner of Workday Financials at AMBOSS: you take the tenant over from our implementation partner and run it. Some days that means a configuration fix before the close, other days the design of a new integration or the assessment of a new module.

You are the expert and advisor for everything Workday. Our Business Systems Manager owns the roadmap, stakeholder coordination and partner management and works with you day to day.

This is a senior individual contributor role: you build and own Workday the way a senior engineer owns a production system. It is not an administrator role with a ticket queue.

Where we are

Workday Financials goes live in November 2026 as our ERP for three entities in Germany, the US and Italy. Around twelve integrations connect it to the rest of the landscape, and they are the most demanding part of it. You join during hypercare and the first closes in Workday, with the first year-end close and statutory audit ahead.

You will:

• Own the tenant technically. Configuration and business processes across record-to-report (General Ledger), procure-to-pay (Accounts Payable), order-to-cash (Accounts Receivable) and bank connectivity (Banking & Settlement), the security model and the financial data model.

• Take over from the implementation partner. Review, document and harden what was delivered, close the gaps and bring run responsibility in-house as early as possible after go-live. Where we still use consultants, you set the technical standard and review their work.

• Own the Workday side of every integration. Design and build the EIBs, Core Connectors, Studio integrations, web services and RaaS reports behind each interface and agree the interface contracts with our Data Platform engineers, who build and run the pipelines around the tenant.

• Advise Accounting and Finance. Translate requirements into system design, say clearly what Workday can and cannot do and advise where in the landscape a problem is best solved.

• Run it like a production system. Tier 2/3 support with root-cause fixes, testing discipline (unit, regression, UAT), the two Workday releases a year and a change log with configuration documentation. You enable the accounting stream leads who handle first-line questions.

• Build the reports, dashboards and calculated fields that Finance and leadership rely on, and make them self-serve where possible.

• Be the technical expert on expansions. HCM, treasury, automated VAT reporting and global payroll off DATEV: assess feasibility, design the solution and configure it.

You bring:

• Workday Financials depth. 5+ years hands-on, including at least one full implementation and the post-go-live ownership of a tenant (hypercare, first closes, releases).

• Configuration expertise. Core modules (GL, AP, AR, Banking & Settlement), the business process framework, configurable security and the financial data model (FDM, worktags).

• Reporting. Custom and matrix reports, calculated fields and BIRT.

• Systems thinking. Experience connecting SaaS business systems (APIs, integration patterns) and the habit of thinking in end-to-end processes across tools.

• Accounting understanding. Chart of accounts, period close, reconciliations and audit requirements.

• Engineering mindset. Structured troubleshooting to the root cause, disciplined testing and documentation that others can use.

• Communication. Excellent English: precise with engineers, plain with finance colleagues.

Nice to have:

• Hands-on experience with Workday integration tooling: EIBs, Core Connectors, Studio, web services, RaaS and XSLT

• Proficiency in German

• Workday Pro certification in Financials or Integrations

• Multi-entity, multi-currency or multi-GAAP experience (IFRS alongside local GAAP); experience with tax and e-invoicing platforms such as Avalara

• Accounting Center, Prism Analytics, Extend or Orchestrate

• A Workday consulting or CoE background

• A formal accounting background (degree, CPA or equivalent) or experience with internal controls and SOX in a Workday context

You enjoy:

• Owning a system end to end. Taking over a freshly built tenant and knowing it better than anyone else in the company within months.

• Depth you can explain. You do the hard configuration and integration work yourself, and you explain the result to accountants and engineers in language each of them understands.

• Getting the details right where they matter. Financial systems punish sloppiness: a misconfigured business process or a broken integration shows up in the books. You can tell a load-bearing detail (audit trail, data integrity, reconciliations) from polish that can wait.

• Working like an engineer. You bring testing, documentation and versioned change into Workday and use modern tooling, including AI assistants, to move faster. When a release or a new module moves the ground, you question your own setup first.

What success looks like after your first year:

• The tenant runs without the implementation partner.

• The integrations run reliably through every month-end and year-end close: data lands in Workday without manual intervention, and monitoring catches failures before Accounting does.

• The first year-end close and statutory audit in Workday are done with you answering the auditors' system questions, and two Workday releases are handled end to end.

• Accounting and Finance treat you as the expert and advisor for everything Workday: requirements are shaped with you from the start, and your call on how a process should run in the system is the one they act on.

Benefits:

🌴 Rest & Time Off (30 paid vacation days, AMBOSS holiday, personal purpose day and more)

🥙Food & Office Comfort (Daily healthy breakfast & lunch by in-house chef in Berlin HQ, AMBOSS daycare, work remotely from other office spaces in Cologne, Sardinia, Cape Town)

🏃 Health, Fitness & Mobility (Urban Sports Club -M plan- , Fitbit Versa 3, Deutschland Ticket…)

Check out the full list of benefits below:

We believe that diversity is a powerful driver of innovation and progress. That’s why we are committed to fostering an inclusive, respectful, and supportive environment where everyone—regardless of gender, age, ethnic or cultural background, religion, disability, sexual orientation, gender identity—is valued and given equal opportunity to thrive. We warmly welcome people of all backgrounds to help us fulfil our mission: empowering all medical professionals to provide the best possible care 🩺

Even if you don’t meet every single point in the job description, we still encourage you to apply. We’d love to hear from you!