[West Hospital] Assistant Manager, Senior Management Office - UP$5700 #HCY

KEY RESPONSIBILITIES

Executive Leadership Support and Office Management

• Support members of the Executive Leadership Team in managing institutional commitments, priorities and engagements.
• Manage calendars, appointments, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and ensure timely follow-up of matters requiring leadership attention.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communication materials.

Project Management and Organisational Coordination

• Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section.
• Develop project plans, timelines and implementation schedules.
• Coordinate stakeholders across departments and corporate functions to achieve project objectives.
• Track deliverables, risks and dependencies.
• Prepare progress updates, reports and recommendations for leadership review.
• Support implementation of organizational priorities and transformation initiatives.

Executive Governance and Planning Support

• Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums.
• Coordinate preparation and submission of briefing papers, reports and presentations.
• Maintain governance records, action trackers and decision logs.
• Monitor progress and follow-through of leadership decisions and institutional priorities.

Digital Transformation and AI-Enabled Productivity

• Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery.
• Identify opportunities for automation and process improvement.
• Support development of dashboards, trackers and digital solutions for executive office operations.
• Champion digital innovation and adoption of technology within the Senior Management Office.
• Promote data-informed decision-making and modern ways of working.

Administration and Resource Stewardship

• Support procurement, budget administration and contract-related matters.
• Assist with manpower, establishment and resource planning activities.
• Support audit, compliance and records management requirements.
• Coordinate office-wide administrative and operational matters.

KEY REQUIREMENTS

• Degree in Business Administration, Healthcare Management, Public Administration, Communications, Information Management or related discipline.
  
  
  

For interested candidates, please send your most recent and updated resume to [email protected]

Tsin Chien Yee Sally
R25127272
Recruit Express Pte Ltd
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