Warehouse and Supply Coordinator

Position Objective:

At Habitat for Humanity Philadelphia (“HFHP”), we are builders who work alongside, not for others. We are driven by accountability and defined by our stick-to-itiveness.

The Warehouse and Supply Coordinator is responsible for managing the tools, materials, equipment, vehicles, and other physical assets used by the Build Team to support home construction and repair projects. Responsibilities include warehouse organization and upkeep, physical receiving and restocking of materials, inventory control, material procurement, vendor coordination, fleet maintenance, and job-site material staging. The ideal candidate is a highly organized self-starter with knowledge of residential construction materials, purchasing, inventory systems, and warehouse operations who can ensure projects are supplied safely, efficiently, and on schedule

Key Duties and Responsibilities:

Inventory & Materials Operations

• Manage the picking, staging, issuance, and distribution of materials, tools, equipment, and supplies to support field operations and project schedules.
• Receive, inspect, document, and process returned materials in the Sortly inventory management system, ensuring accurate records and proper storage.
• Physically restock, organize, store, label, and track inventory—including special-order and project-specific materials and equipment—to maintain accurate stock levels, material availability, and warehouse safety and efficiency.
• Maintain inventory management systems and records, including item updates, audits, reconciliations, and inventory controls to ensure accuracy between physical stock and system records.
• Coordinate with Project Managers, carpenters, and field staff to ensure materials, tools, and supplies are available to support construction schedules and project needs.
• Provide logistical support for field operations, including delivery of materials and transportation of equipment and project debris as needed.

Procurement and Vendor Management

• Utilize bulk purchasing strategies to maintain adequate inventory levels of frequently used construction materials and personal protective equipment (PPE).
• Manage the procurement of stock and non-stock materials required for repair and construction projects, ensuring complete material packages are available for timely deployment to job sites.
• Serve as the primary liaison for major supply vendors, developing and maintaining strong supplier relationships to secure competitive pricing, reliable service, and quality materials.
• Coordinate material deliveries with vendors and suppliers and verify incoming shipments for accuracy and quality.
• Identify opportunities to improve procurement practices, supplier performance, and operational efficiency.

Warehouse, Fleet, and Asset Management

• Maintain warehouses, storage, and workspaces to ensure they are organized, safe, and optimized for operational efficiency.
• Oversee fleet operations, including scheduling routine maintenance, repairs, annual inspections, and registration renewals.
• Conduct regular inventory audits and preventive maintenance of tools and equipment; manage asset lifecycles through the timely disposal, sale, or donation of obsolete items.
• Collaborate with Build Team members to identify and procure tools and equipment required for construction and repair activities.
• Engage, coordinate, and supervise volunteers to support warehouse operations, maintenance, and special projects.