Wanted: World’s Most Diligent Executive Assistant & Ops Va
Crescat Digital Ltd · Remote ·
- Work mode
- Remote
- Category
- Operations
Finance & controls
- Help keep bookkeeping up to date (coding transactions, reconciling, preparing reports for accountant).
- Track all client invoices, chase late payments, and maintain a live cash‑in forecast.
- Maintain a live register of all software / licences, cancel waste, and flag renewal dates.
- Build and update a simple weekly founder dashboard: cash, expected cash‑in, key KPIs.
Ops & admin
- Inbox management: triage, label, draft replies, keep things moving without me chasing.
- Calendar and time protection: schedule, reschedule, defend focus blocks, and say “no/not now” where appropriate.
- Daily to‑do / priority list for me, based on company goals and constraints.
- Document and maintain SOPs for all recurring admin / finance processes.
- Prepare agendas and take structured notes for key meetings; track and chase actions.
- Organise travel and event logistics when needed.
- Light HR admin: keep staff records and basic onboarding checklists tidy and current.
- Keep CRM and key client data clean and up to date.
Content distribution
- Upload and schedule provided video content to YouTube & Instagram.
- Apply consistent titles, descriptions, tags, thumbnails, and formatting based on clear guidelines.
- Maintain a simple content calendar and ensure nothing is missed.
- Track basic performance stats in a shared sheet (views, posts live, dates).
- Obsessively reliable and discreet. You do what you say, when you say, and keep confidences.
- Strong with numbers and spreadsheets.
- Excellent written English (our clients are conservative UK law firms).
- Systems‑minded: you naturally create checklists and process docs.
- Comfortable learning tools (G Suite, basic bookkeeping tools, social platforms, simple CRMs).
To be considered, your application on this platform must include ALL of the following:
- Attach a 1‑page PDF CV named exactly: lastname.firstname.VA.CV.pdf
- In the “Cover letter” box:
- Start with the heading: “Why you can trust me with your inbox, money and content”
- Add 3 bullets, each starting with a verb.
- Somewhere in your third paragraph, include the exact phrase: “I am obsessively detail‑oriented.”
- Answer the application question:
- “Share a link to a 60‑second Loom where you show a spreadsheet you built and how you would schedule a YouTube video and an Instagram post.”