Virtual Assistant – Project Management (ZR-713)

Horizon Tech is looking for a highly organized and proactive Virtual Assistant – Project Management to support daily operations by tracking projects, consolidating project information, coordinating with internal teams, and ensuring tasks are completed on time.

The ideal candidate is an excellent communicator, detail-oriented, tech-savvy, and experienced with project management tools and AI-powered productivity platforms.

Key Responsibilities:

• Manage projects and tasks using ClickUp.
  
• Update, organize, and consolidate project information while tracking tasks to ensure deadlines are met.
  
• Coordinate with internal teams and clients to keep projects on schedule.
  
• Maintain accurate project information & documentation and provide regular progress updates.
  
• Respond to project-related inquiries, coordinate follow-ups, and prepare meeting agendas, notes, and action items.
  
• Create and manage reports, presentations, spreadsheets, and other business documents using Microsoft Office.
  
• Utilize AI tools such as ChatGPT and Claude to assist with communication, documentation, research, and workflow optimization.
  
• Organize files, maintain records, and support day-to-day administrative operations.
  

Identify opportunities to improve processes, productivity, and operational efficiency

Requirements:
Required Skills & Qualifications

• 2+ years of experience as a Virtual Assistant, Project Coordinator, Project Management Assistant, or in a similar administrative role.
  
• Hands-on experience with ClickUp or similar project management platforms (e.g., Asana, Monday.com, Trello, Jira).
  
• Excellent verbal and written English communication skills.
  
• Strong organizational, coordination, and follow-up abilities.
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  
• Experience using AI tools such as ChatGPT and Claude for business communication, research, documentation, and productivity.
  
• Ability to review multiple projects and prioritize tasks in a fast-paced remote environment.
  

Other Details

• Job Timings: On-site (8:00 am to 5:00 pm CDT) (6:00 pm till 3:00 am PKT)
• Office location: Off to Shahrah-e-Faisal, PECHS, Karachi