Talent Acquisition Coordinator

About Us

Join us at WinCo Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our customers and employee owners better by offering the lowest possible prices to feed their families. Currently, WinCo is the second largest Employee-Owned company in the United States. With more than 500 millionaire employee-owners in our Employee Stock Ownership Plan (ESOP). Our benefits, including top-tier medical plans and tuition support set us apart. In your role, you'll be instrumental in making a real impact in the communities we serve, embodying our purpose every day.

Overview

Support the Talent Acquisition team in delivering excellent service to both internal customers and applicants. Administer talent acquisition/employment/recruiting programs and processes to ensure the best experience for candidates, hiring managers, talent acquisition and other corporate partners. Provide positive candidate and new hire experiences, and support hiring managers and talent acquisition partners in their efforts to bring the best talent to our company.

Typical Duties and Responsibilities:

• Manage candidates through the pre-boarding process: background checks, system updating, be the candidate point of contact throughout the onboarding process.
• Assist with coordinating logistics for recruiting events and new store openings.
• Perform customer service functions; answer and direct multi-line telephone calls (HR Hotline) to appropriate Human Resource staff members and deliver messages; answer questions from employees, applicants, vendors, solicitors, etc.; receive, respond and direct email communication (HR Inbox) to appropriate Human Resource staff members.
• Assist the talent acquisition team and hiring managers with candidate contact, scheduling interviews, and managing related documentation.
• Develop strong relationships and maintain effective communication channels (including hiring managers, recruiters, and candidates).
• Review internal applications and former employees’ employment records to determine eligibility for transfer, promotion or rehire. Notifies appropriate parties of results.
• Provide follow-up correspondence to candidates (via applicant tracking system and/or email) related to status in selection process.
• Assist store personnel with administration of online applicant tracking system, including new user guidance, trouble shooting and problem solving.
• Conduct onboarding and orientation for new hires to the general office location; assist with new employee process, answers employee questions; complete and collect related paperwork and documentation.
• Maintain new hire packets, ensuring packets are current, accurate and complete for each state.
• Manage posting and application process tasks associated with the Manager in Training (MIT) and Manager Apprentice (MA) Leadership Development Program (verifying criminal background results, administering assessments, maintaining progress reports and accurate participation records) and tracking MIT development.
• Manage the Learning Management System (LMS) administration, enrollment, training data input, documentation, related travel and follow up.
• Administer WinCo’s Tuition Assistance program.
• Perform tasks associated with administering WinCo’s Drug & Alcohol policy and the administration of criminal background verifications.
• Receive, organize, itemize and verify HR related bills/invoices for final review and approval. Prepare and submit to Accounts Payable for timely payment.
• Ensure all current and new store and warehouse locations have current employment notices available for posting as required by local, state and federal law.
• Prepare and provide documents requested by WinCo’s unemployment hearing representative for hearing/appeal purposes.
• Maintain an inventory of MATS training supplies and fulfill store orders when requested.
• Assist and complete Human Resource related projects, reports and support.
• Promote WinCo’s philosophies and values, ensure quality in all areas and encourage teamwork by providing support in the HR department and throughout the organization.
• Cultivate effective relationships with internal and external customers.
• Conduct and troubleshoot hiring related steps in a HCM system (Workday).
• Perform other duties as assigned or needed.

Required Education and Experience:

• High School Diploma or equivalent
• At least one (1) year office experience to include answering a multi-line telephone system.
• At least two (2) years in human resource environment or related experience.
• Proficiency in the use of Microsoft Office (Excel, Word, Outlook, etc.) software.
• Highly skilled in administrative functions; quick and accurate alpha and numeric data entry, attentive to detail and effectively monitor progress towards completion of tasks.
• Experience developing and maintaining effective relationships with team members, managers and employees.
• High level of organization and attention to detail.

Ability to:

• Communicate clearly and professionally, utilizing excellent verbal, written and inter-personal communication skills.
• Handle confidential and sensitive information in a professional manner.
• Field and prioritize varied tasks, phone calls and projects.
• Work independently and efficiently with minimal supervision (self-motivated, take initiative and drive results).
• Accept direction from multiple sources and effectively manage time to ensure deadlines are met.
• Be highly adaptable to change.
• Sit and twist upper body for extended periods of time.
• Use both hands repetitively for extended periods of time.
• Perform all tasks with integrity and dependability.

Machines and Equipment Operated:

• Office machines (multi-line telephone, computer terminal, copier/scanner, 10-key, fax machine, etc.).

Preferred Education, Experience and/or Credentials:

• One to two years’ experience in a Human Resource team environment.
• Workday or similar HCM system experience

The above statements are intended to describe the general nature of work performed by the employees assigned to this job. All employees must comply with Company policies and applicable laws. The responsibilities, duties and qualifications required of personnel may vary.

EEO/Inclusivity

As the WinCo Foods community continues to grow, our variety of perspectives and wide range of experiences are essential to our strategy and success. We are committed cultivating and celebrating an inclusive environment in which all employees are valued and respected.

Fraud alert: WinCo advises job seekers to be cautious of unsolicited job offers and to verify the authenticity of any communication claiming to be from WinCo by checking the official WinCo careers website.