Talent Acquisition Coordinator

PLEASE NOTE: As part of our organisational changes, our ongoing structure and roles continue to be reviewed. While this role is being advertised, circumstances may change and the role could be withdrawn/amended.
GRADE B
At WHSmith Europe our people are at the heart of everything we do. They are the ones that go the extra mile for our customers, the ones that enable our growth. That’s why our team is committed to delivering a recruitment experience that reflects who we are as an employer, making every interaction positive, professional and memorable.
What you will be doing:

Manage and oversee the end-to-end onboarding process, ensuring compliance requirements including ownership of the Right to Work process, ensuring checks are carried out in a timely and accurate manner. ​
Act as the first point of contact for Talent Acquisition administration queries, maintaining expert knowledge of Dayforce and TeamTailor to deliver a smooth and seamless candidate experience.​
Maintain and monitor recruitment metrics, reporting and governance activities, ensuring data is accurate, up to date and available in real time.​
Build strong partnerships across the broader People team to ensure recruitment processes are delivered efficiently and accurately.​
Take ownership of Purchase Order administration, managing the raising, approval and maintenance of POs while working closely with key stakeholders.​
Manage the recruitment inbox, resolve queries and support the delivery of our Employee Value Proposition (EVP), helping to strengthen our employer brand and ensure a consistent, engaging candidate experience.​

What we are looking for:

Demonstrable experience in an administrative function. ​
Prior experience of working across multiple HR systems (e.g. Dayforce & TeamTailor) and MS Office. ​
Able to think logically and creatively to find the best way to solve problems and get things done at volume. ​
Proactive and able to prioritise and deliver in a fast-paced, high workload environment. ​
Ability to multi-task and manage conflicting priorities and different stakeholders.
High energy, highly motivated and self-directed.​

How we reward our teams:

Hybrid Working Model from home and in the office
4pm Friday Finish
Flexible Working
24 Days holiday, plus your Birthday off, plus Bank Holidays with an opportunity to buy extra days holiday
Family Friendly Leave
Company Pension scheme
Annual Bonus based on company and personal performance
Cycle to work scheme
Staff Discount Card for railway stores (subject to policy)

About us:
Celebrating over 230 years, we’re proud to have grown into a globally recognised brand present in over 30 countries – the air of familiarity people love and trust on their journey. As a diverse group of over 6,000 colleagues, we’re all on the same journey to a better business through our commitments to our planet, people and the communities we serve.

Our business operates from two key locations, In a vibrant area of London, close to Aldgate and Liverpool Street Station, while the other is located at Swindon's International Business Park, just off the M4 with excellent transport links and over 100 on-site parking spaces.
For WHSmith Europe, our mission is simple – to create value for our stakeholders by providing a platform for global brands across airports, hospitals, rail stations and other markets. Our operational environment is fast-paced and highly regulated, requiring exceptional standards of maintenance, compliance, health & safety and colleague welfare across every location.
We’re all about creating an inclusive and welcoming workplace where everyone can be themselves and do their best. No matter your background, age, disability, gender, gender expression, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or anything else that makes you, you—you’re welcome here.
We’re also open to flexible working where possible, so if that’s something you need, let’s chat. And if you need any adjustments during the selection process, just let our Talent Acquisition team know—we’re happy to help!