Student Assistant - Accounting Support

The California Lottery is seeking to hire one student assistant. Under close supervision of an Accounting Administrator I (Supervisor) or a Senior Accounting Officer (Supervisor), and working closely with the accounting staff, the Student Assistant is responsible for compiling, preparing, and auditing supporting documentation related to various accounts payable invoices. The Student Assistant will be reviewing financial records and drawing sound conclusions to comply with Lottery procedures, SAM guidelines and state law. In addition, the Student Assistant will provide support on other activities in the unit, such as researching variances, sorting, and distributing mail, and assisting in updating desk procedures.

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business, Accounting or Finance.

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 - $21.66 per hour

Minimum Qualifications

• Ability to communicate effectively and professionally, both verbally and in writing.
• Strong customer service skills with a commitment to providing a positive and professional experience.
• Excellent organizational skills with strong attention to detail and the ability to prioritize multiple tasks effectively.
• Ability to establish and maintain positive, professional working relationships with colleagues, customers, and stakeholders.

Preferred Qualifications

• Basic understanding of accounting principles and practices.
• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Compile, prepare, and audit supporting documentation for invoices related to goods and services received by the California Lottery, ensuring accuracy, completeness, and compliance with applicable policies and regulations.
• Monitor invoice payment status using automated system dashboards, reports, and Excel tracking logs; coordinate with accounting staff and external program areas to facilitate timely review and approval in compliance with the Prompt Payment Act.
• Assist with auditing California Automated Travel Expense Reimbursement System (CalATERS) expense claims, paper Travel Expense Claims, and supporting documentation to ensure accuracy, completeness, and compliance with established travel policies, rules, and regulations.
• Prepare, organize, label, and file travel claims and supporting documentation in accordance with the Lottery’s records retention requirements.
• Communicate effectively with internal employees and members of the public, both verbally and in writing, to research and resolve vendor payment-related inquiries and issues.
• Research and resolve variances identified during account reconciliations, ensuring discrepancies are properly investigated and addressed.
• Process incoming mail by opening, date-stamping, sorting, and distributing correspondence to appropriate staff and departments.
• Assist with developing, updating, and maintaining accounting system desk procedures by researching processes, policies, regulations, and requirements to ensure accurate and compliant documentation.
• Collaborate with accounting staff and supervisors to review and refine desk procedures, ensuring processes are clearly documented and consistently followed.
• Establish and maintain effective working relationships with management and staff to identify and support special projects and operational needs.
• Assist with routine monthly and annual accounting activities, including account reconciliations, accruals, and other financial reporting and closeout responsibilities.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Apply by: 11/5/2026