SPR Administrative Specialist

POSITION SUMMARY

The Administrative Specialist provides administrative, technical, or analytical support functions for South Platte Renew (SPR). This includes but is not limited to executing the SPR visitor management program; providing excellent customer service to internal and external customers; preparing communications, materials, and correspondence; conducting administrative projects; scheduling and coordinating meetings; overseeing administrative functions; and managing office equipment and supplies.

The Administrative Specialist also performs clerical tasks, maintains calendars and schedules, organizes events, meetings, and trainings, and assists SPR divisions, managers, and Leadership Team. This position must be comfortable using various computer software programs, including but not limited to Microsoft 365, Adobe Acrobat, Tyler New World, Canva, DocuSign, and others.

This position is located at South Platte Renew.

REPORTING RELATIONSHIPS

Reports to: Business Solutions Supervisor

Direct Reports: None

KEY RESPONSIBILITIES

• Visitor Management: Oversees visitor management program, providing excellent customer service to internal and external customers.
• Office Management: Orders and maintains office and other departmental supplies/equipment for the entire organization and performs ongoing evaluation of office operations to ensure that administrative support functions are efficient, cost effective, and provides a high level of service.
• Planning & Coordination: Organizes, plans, and executes SPR events, trainings, and meetings. Maintains calendars and work schedules for workgroups and individuals. Coordinates and schedules the use of City and department facilities and equipment.
• Communications: Writes, edits, and designs communications and marketing materials, such as presentations, reports, newsletters, and internal announcements.
• Procurement & Budgeting: Purchasing goods and services to support division functions and processing pay apps and invoices.
• Administrative Programs: Oversees key business programs, which may include the Employee Transition Program, Executive Management Support, Organizational Training, Uniform Program, WIFIA Compliance, and Travel Program.
• Special Projects: Supports administrative projects through procurement, coordination, document management, and reporting efforts. Supports strategic initiatives and organizational development efforts as assigned.

The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary. Performs other duties as assigned and required.

CORE COMPETENCIES REQUIRED FOR POSITION

Organization Wide – Every employee is accountable to:

Aligning and demonstrating SPR’s organizational vision, mission, and values.

Follow the SPR Safe Program – policies, required trainings, and overall engagement.

Uphold fiscal responsibility through SPR’s Procurement policy and procedures.

Continuously improve the efficiency and effectiveness of the service or product being delivered.

Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences.

Job Specific – Every employee in this position must be able to:

Customer Service & Stakeholder Focus: Delivers responsive, professional support to internal and external stakeholders to ensure a positive and effective experience and fully meet their needs.

• Dedicated to meeting the expectations and requirements of internal and external customers/stakeholders; and balances multiple customer/stakeholders’ interests.
• Establishes and maintains effective relationships by gaining their trust and respect.
• Takes pride in serving all clients equally in a warm and friendly way and excels at offering solution-focused service.
• Represents the organization with professionalism, discretion, and courtesy.
• Builds effective working relationships with internal and external stakeholders, ensuring clear communication and mutual trust.

Adaptability & Prioritization: Adjusts effectively to changing needs, priorities, and environments while maintaining high-quality work.

• Manages multiple tasks, deadlines, and interruptions with composure and tact.
• Quickly shifts focus when organizational priorities evolve.
• Seeks to understand organizational priorities and goals and utilizes appropriate discretion to prioritize tasks effectively to ensure alignment.
• Maintains professionalism, productivity, and open communication under shifting or high-pressure conditions.
• Organizes resources to complete tasks efficiently and on time while keeping the appropriate people informed about task/project progress.
• Works proactively and collaboratively with supervisor to navigate challenges, setbacks, and ambiguity.

Collaborates: Works cooperatively with colleagues, leaders, and cross-functional teams to achieve shared goals.

• Builds strong working relationships across divisions and levels, developing constructive and cooperative working relationships with others.
• Shares information openly to support teamwork and alignment.
• Seeks input and feedback, and ensures teammates feel valued and heard.
• Supports group decisions and contributes to a positive team environment.
• Effectively communicates with members of a multi-disciplinary group or team to achieve team goals and objectives.

Action-Oriented: Takes initiative to complete tasks efficiently and responds quickly to requests, challenges, and changing priorities.

• Approaches work with energy and a sense of urgency.
• Steps in to help resolve routine issues or support colleagues without needing direction.
• Follows through promptly on assigned tasks, ensuring timely completion.
• Demonstrates willingness to learn new processes, tools, or responsibilities to keep work moving.

Organized & Detail-Oriented: Ensures accuracy, completeness, and consistency in work while maintaining organized systems to support efficient operations.

• Reviews documents, data, and tasks carefully to limit errors and maintain quality.
• Manages files, records, and information in a clear and accessible way.
• Verifies the accuracy of information and work product to provide correct and consistent work on a timely basis.
• Develops and uses systems to organize and keep track of information or work progress.
• Takes necessary actions to produce work that requires little or no verification.

QUALIFICATIONS

Education, License, Certification, and Work Experience:

• Education: High School diploma or equivalent.
• Work Experience: Minimum of 3 years of administrative experience. 1-3 years customer service experience highly desirable.
• Certifications and/or Licensures: Notary Certificate preferred or ability to obtain within six months of hire.
• Required Driver’s License: Valid Colorado driver’s license and a clear or acceptable MVR.

*An equivalent combination of education, training and relevant job experience may be substituted.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is performed in a standard office environment, requiring sitting for extended periods of time, and occasional medium lifting (up to 30 lbs.). Job requires visual and physical capabilities to perform data entry, filing, and to work on computers and associated equipment for prolonged periods of time (5-7 hours daily).

ADVANCEMENT OPPORTUNITIES

This position offers participation in our well-defined career progression program, providing clear pathways for professional growth and development. As part of this program, employees have the opportunity to advance through the following positions:

Senior Administrative Specialist: Provides advanced administrative, operational, and project support across multiple SPR divisions, manages complex administrative functions, and drives process improvements.

HOURLY PAY RANGE

$22.18 - $33.28

BENEFITS

The City of Englewood offers a comprehensive benefits package including but not limited to:

• Medical, Dental, and Vision Plans
• Retirement Plans
• Paid Time Off
• Paid Sick Leave
• 12 Paid Holidays

More information about our benefits can be found here

APPLICATION DEADLINE

Open until filled.