Specialist, Recruitment

At Athena, we power possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. Athena is the path. We offer rigorously tested delegation coaching technology and an exceptional Philippines and Kenya-based XP to keep our driven clients moving forward. The result is 10x more leverage, more time, and more impact in work and life.

Our clients are ambitious, high-impact CEOs, founders, and execs. They have started 100+ companies, raised billions in venture capital, taken companies public, worked in the White House, invested in Facebook/Uber/ Airbnb, run professional sports teams, Governor of US states, and competed in Ironman races and the World Series of Poker.

As a part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

High-level Responsibilities

• Team management

• Stakeholder management

• Candidate management

• Candidate sourcing, processing, and endorsement

• Job offers and onboarding

• Reporting

Specific Responsibilities

• Collaboration with Hiring Managers

  • Understand the hiring requirements of a specific role through open communication with the hiring manager

  • Ensure that all needed information is gathered using the job description template including but not limited to:

    • Position Summary

    • Specific Duties and Responsibilities

    • Metrics

    • About You (Qualifications)

    • Hiring Plan

    • Interview Questions

• Searching

  • Post the open position in the Athena Applicant Tracking System tool

  • Utilize all sourcing channels in searching for a good pool of candidates including online job portals, social media platforms and LinkedIn, referral program, own network

  • Coordinate with Recruitment Marketing Specialist for any marketing material needed for sourcing initiatives

• Processing

  • Process the pool of candidates in the bucket for a specific position

  • Administer exams and project tests and/or endorse the applicant to the Test Administrator as applicable

  • Conduct final interviews

  • Prepare a corporate profile of each qualified candidate

• Endorsement

  • Endorse to the hiring manager the qualified candidates for the position

  • Coordinate the availability of the hiring manager to conduct the interviews

  • Coordinate with the candidate on the interview schedules

  • Send meeting invites for the scheduled interviews

  • Ensure attendance of the hiring manager and the candidate for the scheduled interview

• Feedback Giving

  • Get the results of the interview and hiring decision of the hiring manager

  • Share the hiring results to the candidate via email

• Onboarding

  • Conduct job offer to the chosen candidate

  • Endorse to 3rd party partner for Background Investigation

  • Endorse for onboarding

• Management of the ATS

• Reporting

  • Regularly submit reports on the status of XP vacancies

• Continuous Improvement

  • Anticipate hiring needs of various Athena departments

  • Build the reputation of Athena that passive applicants send their CVs even without any actual open positions

  • Build a database of applicants for Athena Volume hiring

  • Build a database of job descriptions and hiring plans for all existing positions

  • Develop testing tools on basic skills for administrative functions, supervisory positions, and leadership competency

  • Develop unstructured questions for the 1st part of the interview (building rapport and validation of Athena culture) and incorporate the structured/behavioral questions for the 2nd part of the interview which will be used by the final interviewers

  • Stay up to date on current trends, best practices and new opportunities on headhunting and executive searches

Your Metrics

Results

• Sense of Urgency = demonstrates a sense of urgency and drives closure of tasks

• Project Management = creates and manages project plans to achieve business goals

• Timeliness = prompt submission of reports and reply to emails

• Quality/Attrition = 90 day retention of new hire

• Time to Hire = 30 days for non-working candidates, 60 days for working candidates

• Cost per Hire = within budget of the approved CPH

External and Internal Customers

• Candidate Feedback = applicant satisfaction during the course of the specific stage of the recruitment process

• Hiring Manager = internal customer satisfaction in the hiring process of a specific position

Values

• Teamwork - we are one team and shares one vision that gains strength from our professional diversity

• Integrity - we uphold strong moral uprightness

• Respect - we treat our applicants and our clients with mutual respect, sensitivity and embrace individual diversity

• Passionate - we are passionate about recruitment showing enthusiasm, drive and energy while understanding of the needs of our applicants and our clients

• Accountability - we take ownership in seizing opportunities and honor our commitments, we use experience and good judgment to support the company

• Excellence - we deliver what we promised while working to the highest quality standard

• Communication - we ensure clear communication, we encourage open exchange of ideas and opinions

• Continuous Improvement - we proactively seek to improve ourselves and our service quality to exceed client expectations with forward-looking ideas

About You

• Solid Experience

  • At least 5 years of work experience in end-to-end volume recruitment experience

  • In-depth understanding of recruitment processes and candidate selection processes including boolean passive searches and utilizing job portal

• Excellent communication and interpersonal skills

• Inherently motivated and professionally persistent

• Listening skills and time management

• Excellent project management and multi-tasking skills

• Creative thinker and proactive problem solver

• A police clearance is required for successful candidates and should be readily available once identified for the role

Athena is a Drug-free Workplace

We are committed to fostering a safe, healthy, and productive work environment. As part of this commitment, we maintain a strict drug-free workplace policy. Drug testing may be required as a condition for hiring and/or on a random basis. All testing is conducted confidentially per company policy.