About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview
The Site Operations Support Specialist is responsible for providing proactive, effective, and flexible administrative support service to all company stakeholders with direction from the Director, Site Operations. The role requires provide administrative and organizational support to ensure the smooth and efficient daily operations of an operations sites or facility.

Essential Job Functions

• Act as first point of contact for general operations administrative matter.
• Supporting Vantage’s Site Operations department through the delivery of exceptional administrative services.
• Support the Site Operations Department in delivering services that are essential to the success of the business

Duties

• Process requests from internal efficiently with accurate data entry
• Book meeting rooms and support requirements of potential clients and/or visitors who are attending the site
• Manage stock control of site supplies and stationary inventory
• Deal with general enquires
• Managing and updating the CAPEX and OPEX payment record.
• Keeping track of inventory and ordering supplies.
• Data input for issuing purchase order for Site Operations department.
• Organizing events, scheduling meetings, and minutes taker.
• Managing the maintenance of general office equipment.
• General administration and maintain company records
• Performing other duties as assigned.

Job Requirements

• Degree/Diploma in business administration, facility management, or a related field preferred.
• 2+ years of experience as an Operations Administrator or in a similar position.
• Strong organisational and administrative skills.
• Excellent communication skills, both written and verbal in both English and Japanese to communicate with internal/external stakeholders.
• Proficiency in Microsoft Office and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to multitask.

【職務概要】

• サイト・オペレーション・サポート・スペシャリストは、サイト・オペレーション・ディレクターの指揮のもと、社内のすべてのステークホルダーに対して主体的に（プロアクティブに）、効果的かつ柔軟な事務サポート業務を提供する責任を負います。本役職では、運用拠点（サイト）または施設の円滑かつ効率的な日常業務を維持するため、事務・組織面でのサポートを提供することが求められます。
• 【主要職務】
• 運用全般に関する一般的な事務業務の一次窓口を務めること。
• 卓越した事務サポートの提供を通じて、Vantageのサイト・オペレーション部門を支えること。
• ビジネスの成功に不可欠なサービスを提供するサイト・オペレーション部門をサポートすること。

【業務内容】

• 正確なデータ入力を行い、社内からのリクエストを効率的に処理する。
• 会議室の予約管理、および拠点に来訪する見込み客やゲストの要望のサポート。
• 拠点（サイト）の備品および文房具の在庫管理。
• 一般的な問い合わせへの対応。
• CAPEX（設備投資）およびOPEX（事業運営費）の支払記録の管理・更新。
• 在庫状況の把握および備品の注文。
• サイト・オペレーション部門における発注書（PO）発行のためのデータ入力。
• イベントの企画運営、会議のスケジュール調整、および議事録の作成。
• 一般的なオフィス機器の保守・管理。
• 一般事務および会社記録の維持・管理。
• その他、割り当てられた業務の遂行。

【応募要件】

• 経営学、ファシリティマネジメント、または関連分野の学位・ディプロマ（専門士／短大卒相当）をお持ちの方（歓迎）。
• オペレーション・アドミニストレーターまたは類似職種での実務経験2年以上。
• 高い組織管理能力および事務処理能力。
• 社内外のステークホルダーと円滑にやり取りができる、日本語および英語での優れたコミュニケーション能力（書面・口頭双方）。
• Microsoft Officeおよびデータ管理ソフトウェアの熟練した操作スキル。
• 強い分析力と課題解決能力を備え、細部まで配慮が行き届く方（Detail-oriented）。
• 複数の業務を平行して進めるマルチタスク能力。

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.