Shipowner Operations & Business Development Assistant Manager

IN GENERAL

Role:
Ship Operations and Business Development

Expected Position Level:
Assistant Manager

REQUIREMENTS

■ Essential (for performing duties)

(A) Experience and skills in either of the following fields:

(1) Shipping Industry (minimum 3–5 years)

• Time Charter Parties / Voyage Charter Parties / Bills of Lading
• Memorandums of Agreement (Sale and Purchase of Vessels)
• SHIPMAN / Agency Agreements

(2) Commodity Trading (minimum 5 years)

• Freight trading / chartering of vessels for dry or liquid cargoes

(3) Investment or Finance Industry (minimum5 years)

• Banking / Financial Services
• Real Estate
• Other large-scale investment projects

(B) Language Skills

• English (Native or Business Level, both written and spoken)

(C) Other Qualities

• Strong leadership
• Good communication skills
• Teamwork mindset
• Perseverance

■ Preferable

• Experience in a ship-owning company
• Accounting knowledge (basic double-entry bookkeeping)
• Finance knowledge (basic loan agreements / derivatives / others)
• Japanese language skills (Native or Business Level, both written and spoken)

DETAILED ROLES / DUTIES

The division to which the candidate will belong consists of the following two areas. The company will consider the candidate’s suitability and preferences when assigning responsibilities.

PART I: Operations

1. Monitoring schedules and itineraries of assigned vessels and preparing for necessary events such as loading, bunkering, discharging, and dry-docking, while liaising and negotiating with charterers, ship technical managers, and other related parties.
2. Managing Time Charter hire revenue, including handling claims or disputes raised by charterers and settling accounts payable and receivable.
3. Managing and approving yearly, quarterly, monthly, and daily budgets for assigned vessels prepared by ship technical managers, and monitoring vessel operations and financial performance, including planning and implementing corrective or improvement measures where necessary.
4. Reviewing voyage orders or requests from charterers on a case-by-case basis to ensure compliance with Time Charter Parties and acceptability from the owners’ perspective, including negotiations with charterers where necessary.
5. Liaising with underwriters for Japanese Hull & Machinery and/or Protection & Indemnity insurance in the event of material incidents, arranging additional premiums where necessary, handling communications with charterers and related parties, coordinating legal proceedings and insurance claims, and preparing press responses in the event of serious accidents.
6. Visiting vessels to inspect their condition and maintenance status from the owners’ commercial perspective.
7. Reporting regularly to headquarters in Tokyo and/or partners involved in joint venture projects.
8. Performing other ad-hoc duties as required.

Examples include:

• Compliance preparation for new maritime regulations
• Renewal of annual fleet insurance
• Other related operational matters

PART II: Business Development

• Developing new business opportunities with potential customers and expanding relationships with existing customers through worldwide marketing activities related to vessel ownership, vessel building, and other investment projects.
• Preparing and analyzing overall budgets for new projects and schemes, including newbuilding vessels, second-hand vessels, and other structured business projects, while monitoring the progress and performance of existing projects.
• Analyzing shipping markets and planning vessel investments and sales strategies.
• Negotiating and discussing extensions of existing Time Charter contracts with charterers.
• Reviewing and concluding contracts such as Shipbuilding Contracts, Time Charter Parties, Ship Sale Agreements (Memorandums of Agreement), Bareboat Charter Parties, and Ship Management Agreements.
• Managing entities’ profit and loss, balance sheets, and cash flows in accordance with company policies and business plans.
• Performing other ad-hoc duties as required.

EXTRA DUTIES (Ad-hoc Basis)

• Educating and managing colleagues as a team leader in relation to the duties above
• Supporting the company’s public relations activities
• Other related duties as assigned

EMPLOYMENT TERMS

• Gross Monthly Salary (SGD): Approximately SGD 5,200 –7,900 depending on experience and performance
• No AWS, but bonus equivalent to approximately 2 months’ salary, with possible additional performance-based bonus
• Probation Period: 3 months
• Annual Leave: 14 days per year for the first 5 years
• Medical Leave: 14 days per year
• Annual Leave after 5 years: 21 days per year (subject to government regulations/guidelines)
• Medical insurance provided
• Transportation expenses reimbursed for MRT, bus, and other public transportation only
• CPF / SD contributions applicable
• Work-from-home arrangements are generally not available unless approved by management
• Other employment conditions shall follow company policies and applicable laws/regulations

COMMENTS FROM THE COMPANY

• The company is a pure ship-owning company primarily engaged in long-term Time Charter business. Candidates will generally not be involved in Voyage Charter business or spot freight market trading, which applicants should consider before applying.
• Our charterers include leading global companies in industries such as oil and grain trading as well as some of the world’s largest shipping operators. This contributes to a stable business environment and allows employees to work in a relatively steady operating environment.
• Similar to other shipping companies, the role may occasionally require availability outside normal working hours.
• Technical managers for assigned vessels are located in Singapore, the Philippines, and India. Therefore, communication across different time zones may occasionally be required. However, in Singapore, face-to-face communication with technical managers is possible when necessary.
• Basic accounting and finance knowledge is preferable for performing shipowner-related duties. The company welcomes candidates who are willing to expand their expertise into these areas, and opportunities will be provided to develop both business and technical shipping knowledge.
• Candidates with experience in large-scale investment projects such as real estate, plant facilities, heavy machinery, loan arrangements, or derivatives transactions may find their experience highly relevant and valuable in this role while developing shipping industry expertise.