Senior Secretary -E

Mekdam Technical Services · Doha, Doha, Qatar · 1 month ago

TOP URGENT REQUIREMENT

Provide complete and confidential service including time management, group wide administrative duties and being first point of contact interface with visitor/callers for the department.

Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders.

Act as first point of contact for both internal and external visitors wishing to contact the senior level manager.
Provide complete secretarial service for the senior level manager, routing callers and correspondence and drafting, finalising replies under direction.
Coordinate and facilitate the reception and logistical arrangements for visiting VIPs, ensuring sensitivity to cultural aspects.
Provide a time management /diary service for senior level manager.
Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.

Identify and deal with problems and issues that arise to ensure the smooth running of the office and department.
Prepare memos/documentation, including workflows for the senior level manager.
Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of time.
Maintain records/files, replenish stationery and arrange servicing of office equipment.