Senior Maintenance Planner Scheduler

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

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SUMMARY

Under general direction of the Operations Manager, the Senior Maintenance Planner Scheduler role is critical to ensuring the uptime and reliability of our fulfillment center operations by planning and scheduling preventive, corrective, and predictive maintenance activities across complex, high-volume sites. The Senior Maintenance Planner Scheduler will lead maintenance planning efforts, optimize resource allocation, and drive continuous improvement initiatives. You will collaborate closely with site leadership, technicians, vendors, and cross-functional teams to ensure maintenance work is executed safely, efficiently, and with minimal impact to operations.

KEY DUTIES & RESPONSIBILITIES

Planning and Scheduling

• Own the planning and scheduling of all maintenance activities using both BGIS and client Work Order Management System (e.g., CMMS, APM).
• Coordinate with internal teams and external vendors to ensure timely execution of work orders.
• Coordinates preventative maintenance programs & shutdowns on various equipment according to annual maintenance plan.
• Identify and implement process improvements to enhance planning efficiency and reduce downtime.
• Acts as principal contact/liaison between facility maintenance crews and the client for the planning and scheduling of work.
• Provides weekly, monthly and annual progress reports and provides updates to the O&M team and to the customer for work in progress and work completed.
• Tracks maintenance effectiveness, equipment history, and repair costs against each specific work order or equipment.
• Assesses the job to be done and determines the best way to accomplish the work; ensures safety needs are given top priority while planning work.
• Identifies opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations and efficient use of personnel skillsets assigned to work.
• Lead daily planning meetings with site teams to review schedules, priorities, and resource needs.
• Lead and Support onboarding and mentoring of service delivery coordinators as needed.
• Regularly reviews preventative tasks and cost data; recommends corrective actions to reduce costs.
• Schedules and manages subcontractors when outside labor is required to execute jobs.
• Promotes a safe environment by adhering to regulatory and safety policies enforced by government and the company.
• Develops relationships with the BGIS team and GSK team to assure the ready flow and exchange of information for planning, scheduling and process improvement activities.
• Other duties as required.

KNOWLEDGE & SKILLS

• College diploma, engineering degree or trades certificate in related field is desired.
• Minimum three to five year’s maintenance experience in schedule/planning activities.
• Familiar with building design, mechanical and electrical systems operations and maintenance.
• Familiar with industry best practice in an industrial environment.
• Ability to multi-task in a fast paced and dynamic environment with positive attitude.
• Demonstrates working knowledge of regulatory and code requirements for related fields.
• Experience indicates proven organizational skills with strong utilization of PC based systems.
• Must be proficient in Microsoft Programs.
• Past experience working with a CMMS system or demonstrated knowledge of a CMMS system (preferably with SAP).
• Ability to communicate and present information to tradesmen, management and the client.
• Ability to run reports, track, measure and record progress and provide analytical synopsis.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to develop preventative maintenance and repair work plans.

Licenses and/or Professional Accreditation

• Trade license in one of the key trade disciplines (preferably electrical) an asset.
• Certified CMMS diploma an asset.

This is a regular, full-time position with a salary range of $63,397 - $79,246 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.