Senior Litigation Legal Secretary

ABOUT THE FIRM

Donato Brown Pool & Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.

POSITION SUMMARY

We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.

This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.

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Key Responsibilities

• Manage and maintain high-volume litigation dockets for multiple attorneys
• Prepare, revise, and finalize pleadings, discovery, motions, and correspondence
• E-file documents in Texas state and federal courts
• Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules
• Coordinate depositions, mediations, hearings, and trial settings
• Assist with trial preparation, including exhibits, binders, and logistics
• Handle attorney calendaring, scheduling, and travel coordination
• Enter attorney time and assist with billing in compliance with client guidelines
• Communicate professionally with clients, opposing counsel, court personnel, and vendors
• Maintain organized electronic and physical case files
• Anticipate attorney needs and proactively manage workflow

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What Success Looks Like in This Role

• Attorneys rely on you to keep their cases organized and on track
• Deadlines are consistently met without reminders
• Filings are accurate, timely, and require minimal revision
• You operate independently and reduce administrative burden on attorneys
• You contribute to overall efficiency and workflow within the firm