Senior HR Process & Service Design Manager | Hybrid NY

The Senior HR Process & Service Design Manager is responsible for defining, designing, and governing how HR services are delivered across Healthfirst.

This role serves as the central owner of HR service workflows, process standards, and operational governance, ensuring that HR processes are scalable, compliant, and aligned to business needs.

The Senior HR Process & Service Design Manager partners closely with HR Operations, HR Technology, People Analytics, Total Rewards, and HR Centers of Excellence to translate strategy into clear, executable processes that improve employee experience, reduce demand, and strengthen operational performance.

This role is a critical component of Healthfirst’s evolving HR Operating System and will play a key role in building the foundation for self-service, automation, and data-driven decision-making across HR.

Key Responsibilities

1. Process Architecture & Design (Primary Accountability)

• Own end-to-end design of HR service processes across key workflows:

  • onboarding and preboarding

  • leave of absence (LOA)

  • employee relations (ER) workflows

  • HR case management

  • workforce and employment lifecycle processes

• Define process flows, roles, handoffs, and escalation paths across:

  • HR Operations

  • HR Business Partners

  • Centers of Excellence

  • vendors and external partners

• Ensure consistency and scalability of processes across the organization

2. Governance & Control Framework

• Establish and maintain a governance model for HR processes, including:

  • process ownership

  • decision rights

  • change control

  • escalation management

• Define and embed control points within processes to support:

  • I-9 compliance

  • background checks and adverse action

  • LOA compliance

  • FLSA classification and audit processes

• Partner with Legal, Compliance, and Total Rewards to ensure regulatory alignment and audit readiness

3. Service Model & Demand Reduction

• Define and maintain the HR service catalog, including:

  • service ownership

  • service tiers (self-service, HR Ops, COEs)

  • service expectations and SLAs

• Identify and reduce demand drivers by:

  • improving process clarity

  • reducing repetitive inquiries

  • enabling self-service and knowledge access

• Partner with HR Shared Services and HR Technology to improve intake, routing, and service delivery effectiveness

4. Data, Metrics & Process Performance

• Define process performance metrics, including:

  • cycle time

  • throughput

  • SLA adherence

  • error rates and rework

• Partner with People Analytics to:

  • identify root causes of process inefficiencies

  • monitor trends and performance

  • support development of predictive insights

• Support implementation of operational monitoring tools (e.g., SPC dashboards) to identify emerging issues and opportunities

5. Technology & Workflow Alignment

• Partner with HR Technology and IT to ensure:

  • Workday workflows align with process design

  • automation opportunities are identified and implemented (e.g., Workato)

  • system integrations support end-to-end process visibility

• Ensure that process design drives system configuration and not the reverse

• Support alignment with enterprise platforms such as eGain and ESE where applicable

6. Knowledge Management & Process Documentation

• Lead the development and maintenance of structured process documentation within eGain

• Ensure documentation supports:

  • employee and manager self-service

  • consistent service delivery

  • training and onboarding of HR team members

• Continuously improve knowledge content to reduce case volume and improve user experience

7. Cross-Functional Partnership

• Partner with key HR leaders to support business outcomes:

  • Organizational Development (operating model alignment)

  • Talent Acquisition (onboarding, hiring scalability)

  • Employee Relations (case management, compliance)

  • Total Rewards (benefits and compensation workflows, cost visibility)

• Collaborate with Finance and IT to align process design with cost management and system capabilities

• Serve as a central point of coordination for cross-functional HR process alignment

Required Qualifications

• Bachelor’s degree in Business Administration, Operations, Healthcare, or related field, or equivalent experience

• 7+ years of experience in HR operations, process design, business operations, or related roles

• Demonstrated experience designing and improving complex, cross-functional processes

• Strong understanding of HR service delivery, employee lifecycle processes, and operational workflows

• Experience working with HR systems (e.g., Workday) and process documentation tools

• Strong analytical and problem-solving skills with the ability to translate complexity into clear process design

• Ability to lead through ambiguity and build structure in evolving environments

• Excellent communication and stakeholder management skills

• Must adhere to a hybrid work model which consists of reporting to our 100 Church Street, NYC office every Tuesday/Wednesday/Thursday

Preferred Qualifications

• Experience in healthcare or regulated industries

• Experience working in HR shared services or service delivery environments

• Experience with process improvement methodologies (Lean, Six Sigma)

• Experience with knowledge management platforms (e.g., eGain)

• Experience working with workflow automation tools or integrations

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. HF Management Services, LLC complies with all applicable laws and regulations. Applicants and employees are considered for positions and are evaluated without regard to race, color, creed, religion, sex, national origin, sexual orientation, pregnancy, age, disability, genetic information, domestic violence victim status, gender and/or gender identity or expression, military status, veteran status, citizenship or immigration status, height and weight, familial status, marital status, or unemployment status, as well as any other legally protected basis. HF Management Services, LLC shall not discriminate against any disabled employee or applicant in regard to any position for which the employee or applicant is otherwise qualified.

If you have a disability under the Americans with Disability Act or a similar law and want a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to careers@Healthfirst.org or calling 212-519-1798 . In your email please include a description of the accommodation you are requesting and a description of the position for which you are applying. Only reasonable accommodation requests related to applying for a position within HF Management Services, LLC will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with HF Management Services, LLC.

Know Your Rights

All hiring and recruitment at Healthfirst is transacted with a valid “@healthfirst.org” email address only or from a recruitment firm representing our Company. Any recruitment firm representing Healthfirst will readily provide you with the name and contact information of the recruiting professional representing the opportunity you are inquiring about. If you receive a communication from a sender whose domain is not @healthfirst.org, or not one of our recruitment partners, please be aware that those communications are not coming from or authorized by Healthfirst. Healthfirst will never ask you for money during the recruitment or onboarding process.

Hiring Range*:

• Greater New York City Area (NY, NJ, CT residents): $122,900 - $188,020

• All Other Locations (within approved locations): $105,100 - $160,480

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.

In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.

*The hiring range is defined as the lowest and highest salaries that Healthfirst in “good faith” would pay to a new hire, or for a job promotion, or transfer into this role.