Senior Executive Assistant & Office Manager Coral Gables, FL

Cosentino · 1 week ago

Seniority: Senior
Employment: Full time
Category: Operations
Experience: 5+ years

What are we looking for

The Senior Executive Assistant is responsible for providing high-level administrative support to executive leadership while ensuring the efficient operation of the Coral Gbales, FL Headquarters office. This role serves as a trusted partner to the CEO and senior leaders, managing complex schedules, travel arrangements, executive communications, office operations, and corporate events.

What you will do

Executive Support

Manage complex executive calendars, schedules, and meeting coordination.
Prioritize scheduling conflicts and proactively adjust calendars to support business needs.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel documentation.
Prepare presentations, reports, meeting agendas, correspondence, and executive materials.
Track and process executive expenses and reimbursements.
Coordinate executive meetings, leadership visits, and corporate functions.
Support confidential and sensitive business matters with the highest level of discretion.
Assist with personal administrative matters for the CEO when required.
Anticipate leadership needs and proactively address challenges before they arise.

Office Management

Serve as the primary point of contact for day-to-day office operations.
Act as the liaison between the company and building management.
Coordinate office maintenance requests and workplace-related services.
Manage office inventory, supplies, and vendor relationships.
Oversee mail, courier services, and package distribution.
Coordinate visitor arrivals and provide a professional experience for guests and clients.
Ensure office spaces remain organized, functional, and representative of the company's standards.

Event Coordination & Culture Support

Coordinate logistics for internal meetings, leadership gatherings, company events, and executive visits.
Support employee engagement initiatives through event planning and execution.
Organize office celebrations, team breakfasts, recognition activities, and cultural initiatives.
Partner with cross-functional teams to deliver an exceptional workplace experience.

Communication & Stakeholder Management

Serve as a professional point of contact for executives, visitors, vendors, and external partners.
Facilitate communication and collaboration across departments.
Build strong relationships with internal and external stakeholders.
Ensure timely follow-up and execution of administrative and operational priorities.

What you need to succeed

Required Experience

Bachelor's degree or equivalent combination of education and experience.
Minimum of 5 years of experience supporting senior executives, C-suite leaders, or executive leadership teams.
Previous experience in Executive Assistant, Senior Executive Assistant, Office Manager, or related administrative roles.
Experience managing complex calendars, executive travel, and corporate events.
Experience supporting fast-paced, dynamic business environments.

Required Skills

Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Executive-level professionalism and business acumen.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
Strong problem-solving and decision-making skills.
Ability to work independently and exercise sound judgment.
High attention to detail and follow-through.
Ability to maintain confidentiality and handle sensitive information.

Language Requirements

Fully bilingual in English and Spanish.

What we do offer

You will join a company:

With an international mindset and presence in 100+ countries.
With an amazing growth story, sustained by extraordinary innovation with products such as Silestone®, Dekton® and Sensa by Cosentino®.
In which you will be able to demonstrate your great sales set skills and grow your career in a challenging project.

The starting salary range for this position begins at $90,000

Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
This position is also eligible Potential Annual Award depending on individual performance and Company performance, in accordance with the terms of the Company’s plan.

Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements, including Medical, Dental, and Vision Insurance, Short-term and Long-term Disability and Basic Life and Supplemental Insurance. You will also be eligible to enroll in our 401(k) Retirement Plan, starting the first of the month.

Paid time off:
Vacation time will be accrued monthly and will be subject to change per the Company’s policy updates. 5 days of sick time. Full-time employees will receive 2 floating holidays to use each year. If hired after July 1, employees receive 1 floating holiday to use for that calendar year.

The compensation and benefits information are accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

About Cosentino

At COSENTINO, our purpose is to inspire People through innovative and sustainable spaces. We are the world-leading producer of architectural and decorative surfaces. Our products are designed to provide innovative and functional solutions for either home and business spaces, such as Kitchen and Baths worktops, outdoor open spaces, facades, etc. Innovation, sustainability, functionality, and beauty describe our value proposition to the different market stakeholders and end Clients. www.cosentino.com With a presence in more than 100 Countries and 5 continents, our business keeps growing consistently in all the geographies. as well as career opportunities for Talented people like you.
Cosentino is an Equal Opportunity/Affirmative Action Employer and Prohibits Discrimination and Harassment of Any Kind: Cosentino is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Cosentino are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Cosentino will not tolerate discrimination or harassment based on any of these characteristics." - https://rb.gy/xq0edq
*If you are an individual or veteran with a disability who requires any type of accommodation, please contact the People Department at (786) 686-5060 or at our email address: [email protected]*.