Senior Associate, Finance / Payroll

The Senior Finance Associate supports the payroll department’s day-to-day functions which include end-to-end payroll process, including calculating fixed/variable payments, overtime, and off-cycle payments, ensuring compliance with complex local labor laws (CLT) and tax regulations.

What You Will Do:

• Payroll Data Collection and Validation, such as overtime, night-shift, new hires, terminations and vacations.
• Maintain and update employee records in the payroll system, including hiring documentation, salary changes, personal information, and bank details.
• Reconcile payroll data with HR records and finance systems before bank transfers.
• Monitor leave, sick pay, maternity/paternity leave, and vacation accruals, ensuring accurate deductions and salary adjustments.
• Ensure accurate calculation of mandatory deductions, including: Social, security contributions, Withholding income tax, Severance Indemnity Fund (8% employer contribution).
• Act as the first point of contact for employee inquiries regarding pay, deductions, and tax documentation.
• Assist with terminations, calculating severance payments, and handling new hire documentation.
• Perform gross-to-net validations and partner with Finance to reconcile payroll funding and journal entries.
• Assist with internal and external audits, providing payroll documentation.
• Identify and communicate opportunities for process improvement and efficiency in your area of responsibility while minimizing risk and cost.

What You Will Need:

Education and Experience

• Bachelor’s degree or equivalent
• Advanced degree
• Ten (10) or more years of experience
• Professional certification preferred

Knowledge, Skills, and Abilities

• Knowledge of data privacy and security principles
• Solid understanding of Brazilian Labor Law (CLT) and current tax regulations.
• Proficiency with localized Brazilian payroll/HR systems (Cloudpay, Apdata) and MS Excel.
• Capacity to analyze, interpret, and report payroll data, such as new hires, terminations, vacations, leaves.
• Accurately and efficiently input payroll data into spreadsheets or payroll system. Complete high-quality data reconciliations.
• Technically proficient with payrollsystems and strong knowledge of data analysis techniques and data visualization tools and software.
• Experience with eSocial implementation.
• Communicate basic insights from payroll data analysis.
• Accountability / Reliability / Quality / Service Delivery
• Ability to demonstrate independent, objective, open-minded thinking with strong attention to detail and sound judgment.
• Takes responsibility for his/her actions, behaviors, decisions, and results while holding self and team members accountable.
• Meets expected levels of acceptable work quality (accuracy, completeness, & timeliness).
• Communication
• Listens and gets clarification. Responds well to questions. Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively.
• Employee Development
• Completes all assigned and mandatory training on time.
• Demonstrates understanding of tasks and activities as assigned.
• Leadership
• All levels of the organization are leaders demonstrated through actions and behaviors.
• Act as a role model through positive attitude and behaviors.
• Embrace change.
• Ability to coach and potentially develop key skills necessary for leading the functions as assigned.
• People /Teamwork
• Actively participate in a team; engage and collaborate effectively with a willingness to support group goals.
• Demonstrates respect for individuals. Recognizes other's viewpoints and ways of doing things.
• Understands the critical nature of teamwork in achieving a common goal.
• Working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems.

Reporting Relationships:

Reports directly to the Director Global Payroll