Senior Administrative Coordinator in Structural Biology

If you are an experienced administrative professional who enjoys being at the center of meaningful work, this Senior Administrative Coordinator role offers the opportunity in the Structural Biology Department to support a fast-paced, highly collaborative department where relationships, trust, and follow-through matter. In this role, you will serve as a key resource for faculty members, lab teams, department leaders, visitors, and internal partners helping keep priorities moving, details organized, and day-to-day operations running smoothly.

This position is well suited for someone who thrives in a busy environment, enjoys working as part of a strong team, and takes pride in being the person others can count on. You will provide support with calendar management, meeting coordination, event logistics, candidate and visitor itineraries, purchasing, budgeting, invoices, monthly operating reports, and special projects. The work is broad, highly visible, and important to the department’s success, making this a strong opportunity for someone who wants to use their administrative expertise in a role that has real impact.

The ideal candidate will bring strong organization, thoughtful judgment, business acumen, initiative, and attention to detail. They will know how to manage competing priorities and take ownership of their work while staying calm and professional. This is a role for someone who enjoys building trusted relationships, contributing to a positive team culture, and bringing their skills forward to add value in a department that moves quickly, works closely together, and holds a high standard for service and support.

Responsibilities:

• Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
• Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
• Support the planning and coordination of department or organization wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
• Typically support Executive/ Chair/ VP, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.
• Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
• Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence, delegating to others and providing guidance and assistance to others.

Minimum Education:

• High school diploma/GED required.
• Bachelor's degree preferred.

Minimum Experience:

• 8+years of experience in administration or related area.
• Exception: Bachelor's degree and 2+ years of experience in administration or related area.
• Substantial experience planning/ coordinating events including coordination and vendor management.
• Substantial experience managing communication with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $29.00 - $50.50 per hour for the role of Senior Administrative Coordinator in Structural Biology.

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St. Jude is an Equal Opportunity Employer

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