Secretary

Role Overview

We are looking for a highly organised, proactive and dependable Secretary to provide comprehensive administrative, operational and personal assistance support.

This role goes beyond conventional Secretarial responsibilities and requires an individual who can take ownership, anticipate requirements, manage multiple priorities and ensure timely closure of tasks. The role will involve coordination across official and personal requirements, with a high level of discretion and confidentiality.

Key Responsibilities

• Manage calendars, schedules, meetings and appointments, ensuring effective time management.
• Coordinate official and personal travel arrangements, including itineraries, bookings and related requirements.
• Track important tasks, commitments and follow-ups, ensuring timely closure without constant supervision.
• Manage documents, signatures, records and other confidential information.
• Coordinate reimbursements, expense-related matters and supporting documentation.
• Coordinate with vendors and service providers for various office and personal requirements.
• Provide medical/hospital-related coordination and support, whenever required.
• Draft and manage emails, letters and other routine communications.
• Coordinate food, hospitality and other arrangements as required.
• Manage stationery, office supplies and other administrative requirements.
• Provide real-time updates on important matters, pending actions and priorities.
• Prepare MIS, reports, presentations and Excel-based trackers as required.
• Maintain accurate records and ensure that important information and commitments are systematically tracked.
• Coordinate with internal and external stakeholders and ensure smooth execution of day-to-day requirements.
• Handle multiple priorities simultaneously while maintaining attention to detail and confidentiality.

Key Skills & Competencies

• Highly proactive, organised and detail-oriented.
• Strong follow-up and task management skills.
• Ability to anticipate requirements and act independently.
• Strong coordination and stakeholder management skills.
• Good written and verbal communication skills.
• Comfortable handling confidential and sensitive information with discretion.
• Strong working knowledge of MS Excel and other technology/digital tools.
• Ability to manage multiple tasks and changing priorities effectively.
• Reliable, responsive and solution-oriented approach.
• Strong sense of ownership and accountability.