Secretary / Personal Assistant

Job description:

Full Job Description

Job Title: Secretary / Personal Assistant

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We’re seeking a proactive, detail-oriented individual with strong communication skills to join our team as a Secretary / Personal Assistant.

If you would like to learn more about the company, do check out our website: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: 3k - 4k is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Role & Responsibilities:

As a Secretary / Personal Assistant, you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.

Your key responsibilities will include:

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high-level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.
• Handling general administrative tasks and other ad-hoc duties as assigned.

What we are looking for in a candidate:

• Qualifications: GCE A-Level preferred; Secretary experience is a plus
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

If you are driven, eager to learn, and ready to grow in a supportive and dynamic environment, we’d love to meet you!

Why Work at DPG:

• Prime Location: Our office is located in a vibrant mall, surrounded by restaurants, entertainment, and shopping.
• Flexible Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next Steps:

If you're a proactive and organized individual looking to grow, we’d love to hear from you!

If your resume is suitable, we will reach out to you for a first interview.

Job Type: Full-time

Benefits:

• Parental leave
• Professional development
• Work from home

Work Location: In person