Secretary (Office Automation)

Employee will be assigned under the Associate Director Clinical Business Operations, VA Medical Center, Fayetteville, NC, serving as a member of the Medical Center Executive Team support/administrative staff and is responsible for coordinating the work of the Executive Office with the work of the subordinate services/offices associated with Clinical Business Operations.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: Receives and screens visitors and telephone calls to the office and takes action or routes accordingly. Serves as liaison to other managers and staff within the organization and provides accurate advice on procedures, reports, requirements. Receives and processes all correspondence and documents transmitted through the designated portal and the executive office for review, approval, and signature; ensures correspondence conforms to regulations and special policies of the facility, is in proper format, contains correct grammar, and if applicable, that staff coordination has been completed; and composes and types, in final form, official correspondence. Reviews communications and develops standard paragraph and form letters. Records, transcribes, and edits the minutes of various meetings; prepares the minutes for distribution, singling out the action items, and follows up as required. Maintains the executive appointment calendar with complete authority for commitment of time; schedules appointments, coordinates meetings, and/or schedules conferences and meetings, arranging for administrative details, or following up on action items with appropriate staff members independently; and arranges for meeting accommodations, speakers and participants' accommodations as applicable, and support arrangements, including any accommodations, transportation (travel), social arrangements, and secretarial support. Maintains timecards for the executive team staff members and ensures accuracy and timeliness of postings. Ascertains the needs of subordinate offices and coordinates and consolidates the purchase of equipment and services to meet the organization's needs. Sponsors employees for identification cards and appropriate access badges. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00 am - 4:30 pm. Recruitment & Relocation Incentives: Not authorized Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.