Secretary

Job Summary

We are seeking a well-organised and responsible Secretary to deliver administrative and secretarial support to management, ensuring smooth daily office operations and effective communication with stakeholders.

Responsibilities

• Provide administrative and secretarial support to management to facilitate efficient office operations
• Manage calendars, schedule appointments, coordinate meetings, and arrange travel to optimize management’s time
• Prepare correspondence, reports, presentations, and meeting minutes to support decision-making and communication
• Handle incoming calls, emails, and general enquiries professionally to maintain positive stakeholder relations
• Maintain filing systems, records, and confidential documents securely to ensure information integrity
• Coordinate meetings and communicate effectively with internal and external stakeholders to support collaboration
• Assist with office administration, documentation, and perform ad hoc duties to support operational needs
• Exercise discretion when handling confidential information to protect organizational privacy
• Work proactively and independently to meet deadlines and support management needs

Preferred competencies and qualifications

• Diploma or equivalent qualification in Business Administration, Secretarial Studies, or related field
• Previous experience in an administrative or secretarial role
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook
• Strong written and verbal communication skills to convey information clearly
• Strong organisational skills and attention to detail to ensure accuracy and efficiency