SAP Project Coordinator

7 months SAP S/4HANA project Coordinator until Apr 2027.

Key Responsibilities

Project Coordination & Governance

• Coordinate day-to-day SAP S/4HANA project activities across multiple workstreams.
• Maintain project plans, milestones, dependencies, action logs, risk registers, and issue trackers.
• Monitor project timelines and ensure deliverables are completed according to schedule.
• Prepare project status reports, executive updates, and meeting minutes.
• Ensure project documentation is maintained and kept current.

Stakeholder Management

• Act as the primary liaison between Corporate IT, SAP consultants, local business teams, and external partners.
• Facilitate communication among stakeholders and drive alignment on project priorities.
• Follow up on outstanding actions and ensure accountability across project teams.
• Escalate project risks, issues, and dependencies when required.

Meeting & Communication Management

• Organize project workshops, status meetings, steering committee meetings, and deployment readiness reviews.
• Prepare agendas, meeting materials, presentation decks, and meeting minutes.
• Track actions and decisions arising from meetings and ensure closure.
• Support project communication plans and change management activities.

UAT Coordination

• Coordinate User Acceptance Testing (UAT) activities with business users and SAP consultants.
• Monitor testing progress and consolidate testing status reports.
• Track defects, issues, and open items to ensure timely resolution.
• Support business readiness assessments prior to deployment.

Go-Live & Hypercare Support

• Coordinate go-live readiness activities and deployment checklists.
• Support cutover planning and execution.
• Organize daily go-live and hypercare review meetings.
• Track and communicate critical issues during stabilization periods.
• Ensure issues are assigned, monitored, and resolved.

Training & Knowledge Transfer

• Coordinate end-user training sessions and communication activities.
• Support preparation of training and user documentation.
• Coordinate knowledge transfer sessions from project teams to local support organizations.
• Ensure a smooth transition to business-as-usual support.

Handover & Support Transition

• Coordinate post go-live handover activities.
• Ensure support processes and documentation are transferred to the L1 Helpdesk and local IT teams.
• Track open issues during the hypercare phase until project closure.

Qualifications

Required

• Bachelor's degree in Business Administration, Information Systems, Project Management, or related discipline.
• 5+ years of project coordination or project management experience.
• Strong stakeholder management and communication skills.
• Experience coordinating multinational or regional projects.
• Proven ability to manage multiple priorities and stakeholders simultaneously.
• Strong organizational and documentation skills.
• Excellent English communication skills, both written and verbal.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Teams, Outlook).

Preferred

• Experience supporting SAP ERP or SAP S/4HANA projects.
• Experience in luxury retail, retail, FMCG, or multinational corporations.
• PMP, PRINCE2, Agile, or equivalent project management certification.
• Experience with JIRA, ServiceNow, Azure DevOps, Smartsheet, or other project tracking tools.
• Experience supporting UAT, cutover, go-live, and hypercare phases of enterprise system implementations.