Sales Administration Executive (Part-Time)

Employment Type: Part-Time

Remuneration: $15.00 SGD / hour

Working Schedule: 2 to 3 days per week (Minimum 7 days per month; scheduled on a roster basis)

Working Location: Chinatown Service Point / Changi Airport Service Point

About the Role

We are looking for a meticulous and proactive individual to join our team as a Sales Administration Executive on a part-time basis. In this dynamic role, you will serve as the backbone of our daily operations, ensuring smooth financial processing, administrative efficiency, and sales support. This position suits self-motivated individuals eager to gain practical experience or balance flexibility with meaningful professional work in sales administration and finance operations.

Key Responsibilities

Finance & Billing

• Prepare and issue accurate invoices, credit notes, and payment receipts in a timely manner.

• Assist in reconciling accounts, tracking payments, and following up on outstanding receivables.

• Support the finance team with basic bookkeeping and data entry into accounting systems.

• Verify operational delivery data and process billing while coordinating with customer finance teams to prevent discrepancies and ensure smooth billing processes.

Administration & Operations

• Maintain an organized digital and physical filing system for records and contracts.

• Prepare regular operational reports and assist with internal documentation.

• Coordinate with internal departments to ensure seamless workflow and resolve administrative bottlenecks.

Sales Support

• Assist the sales team with order processing and verification of sales contracts.

• Maintain and update the sales pipeline and customer relationship management (CRM) database.

• Prepare quotations and follow up on pending documentation with clients.

Process Improvement

• Identify opportunities to streamline administrative workflows and improve billing accuracy.

• Ensure compliance with company policies and contribute to operational excellence.
  

Requirements

• Education: Minimum GCE 'O' / 'A' Level, NITEC, or Diploma in any relevant discipline.

• Experience:

  • Prior experience in administrative, sales, or financial support is advantageous.

  • Entry-level candidates and individuals looking to gain hands-on experience in sales administration are welcome to apply; comprehensive training will be provided.

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of basic Excel formulas (e.g., VLOOKUP, PivotTables) is preferred.

• Core Competencies:

  • Strong numerical instinct and high attention to detail.

  • Excellent time management skills with the ability to prioritize tasks in a fast-paced environment.

  • Adaptable, quick learner, and a collaborative team player with a positive work ethic.