Resilience & Emergency Response Program Manager

Welcome to Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."

Job Purpose:

To provide program management and operational support to the Resilience and Emergency Response programs, including Wildfire Resilience, and the Safety, Resilience and Emergency Response (SRER) Director. Under minimal supervision, perform the most complex technical work in a wide range of resilience, emergency response, environmental, health, and safety disciplines to ensure a resilient work environment and to achieve compliance with the university’s resilience standards.

This role requires onsite presence 4 or more days per week.

Core Duties:

Serves as the Stanford University Wildfire Resilience Program Manager

• Accountable for completing projects as directed by the WFMP Plan and Wildfire Resilience Steering Committee. This includes vegetation management, frequent field visits, community communications, and collaboration with local fire agencies and groups.
• Provides leadership and performs work towards the completion and management of the website and annual report.
• Manages vendors, contracts, purchase orders, invoices, and access to properties.
• Holds re-occurring operations focused meetings with diverse internal stakeholders to drive initiatives forward.
• Partners with and manages consultants to ensure proper documentation, project completion, and innovation in methodologies and best practices are utilized.
• Ensures safety, environmental, biological, and cultural sensitivities are adhered to by collaborating with Stanford’s Conservation and Archaeological departments.
• Performs industry engagement and outreach, research development, and community representation of the Wildfire Resilience Program.

Resilience & Emergency Response: Operations, Planning, Logistics, & Communications

• Under general guidance from the SRER Director, serve in an essential leadership and support role in responding to emergencies virtually and/or physically to support emergency operations.
• Respond to campus and utility emergencies 24 hours a day, 7 days a week.
• Issue emergency alerts to internal customers and stakeholders.
• Manages and audits emergency response supply inventory.
• Monitors weather conditions and communicates National Weather Service Alerts.
• Supports response and resilience initiatives including emergency generator operations and management (smart fuel sensors expansion).
• Develops detailed documentation including Building Occupant Emergency Action Plans.
• Supports safety, resilience and emergency response during large events at the Stanford main campus.
• Supports the adoption of enterprise-wide business continuity software.
• Supports and executes emergency generator refueling operations
• Identifies opportunities to enhance safety and resilience; provides technical proposals identifying solutions to the Safety, Resilience and Emergency Response Steering Committee.

Coordinates Training & Tabletop Exercises

• Holds two or more tabletop exercises annually.
• Provides two or more training sessions for Everbridge authorized users (LBRE Alerts) annually.
• Provides training on Operational Basemap (GIS) usage for emergency response to all Stanford University Department Operations Centers.
• Provides training to department staff who assist in emergencies and/or are assigned a role in the Land, Building and Real Estate (LBRE) Department Operations Center.

Leads RER Documentation Efforts

• Constantly monitors operations to identify opportunities for additional documentation and record maintenance.
• Leads the Emergency Response Manual (ERM) Annual Updates

Supports Facility Director Liaison Initiatives

• Coordinates with Energy Operations and other operational groups to stay apprised of work that warrants special communications to facility directors and utility customers.
• Reviews and prepares communications to Facility Directors.
• Supports outreach and coordination with Facility Directors for Research Resilience and new initiatives.

Other duties as needed

Preferred Knowledge, Skills and Abilities:

• Ability to provide tactical and strategic support to complex projects involving multiple stakeholders.
• Ability to support a safe working environment and identify hazards during operations for the entire Stanford community and vendors.
• Fundamental understanding of Geographic Information Systems (GIS) and other mapping tools.
• Ability to learn how to operate a power industrial truck (forklift)
• Ability to learn how to refuel emergency generators
• Aptitude to quickly learn new software such as mass notification tools, GIS, building management systems, and instant messenger applications (Slack).
• Advanced computer skills and demonstrated experience with office software and email applications including shared document management software (Google Docs, Sheets and Slides)
• Knowledge, experience or background in understanding utility systems (electric, gas, thermal, steam).
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task and demonstrate flexibility in decision-making.
• Ability to take initiative, ownership of projects and build consensus amongst stakeholders.
• Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS*:

• Frequently stand, sit, use a telephone and cell phone, and other hand held tools and devices.
• Ability to work outdoors in severe weather conditions such as extreme heat, extreme cold, and poor air quality.
• Ability to safely traverse wildland areas and uneven terrain with changing elevations such as hillsides and areas of dense vegetation.
• Constantly perform desk based computer tasks.
• Occasionally kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.
• Occasionally twist/bend/stoop/squat, kneel/crawl.
• Ability to maintain a valid non-commercial California Driver’s license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Core Duties:

• Work under consultative or self-initiated direction to develop, implement, and maintain programs, systems, and procedures necessary to ensure the overall safety and health of employees and the community.

• Act as a lead or technical expert, providing functional direction and training in the overall application of health and safety programs.

• Conduct comprehensive, independent compliance assurance reviews of environmental, health, and safety policies and procedures; prepare accompanying management reports, documentation, and evaluations.

• Monitor and prevent potential hazards and unsafe conditions that could be present in the work area.

• Investigate accidents, incidents, injuries, and complaints concerning potential hazards or unsafe conditions in the work place.

• Recommend and implement improvements in processes, design, procedures, and operating equipment to minimize the hazard potential.

• May lead a team responsible for developing and implementing environmental and/or safety programs.

Minimum Education:

Bachelor’s degree in arts/science in related allied/scientific field

Minimum Experience:

Seven years progressively responsible experience in occupational safety and health, emergency response/management, environmental science, and/or allied/scientific field, or an equivalent combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to conduct effective health and safety surveys, quantitative and qualitative exposure/ risk assessments, and most complex data analyses; ability to provide recommendations for exposure/risk control.

• Ability to effectively communicate orally and in writing with diverse audiences; ability to explain technical concepts clearly and concisely.

• Ability to maintain current knowledge of and interpret specific government agency requirements (statutes, regulations, licenses, and permits) and university policies.

• Working knowledge of the scientific and technical aspects of various regulatory requirements and potential impact on assigned work area(s).

• Demonstrated supervisory/coaching expertise.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.