Research Project Coordinator I

Job Profile Summary

This role focuses on performing work related to research and development of new products, innovation, and improvement of products and processes. In addition, this role focuses on performing the following Research Programs and Projects duties: Supports the development of new products and innovation. Includes Clinical roles focused on research projects. Positions in this family perform basic, translational, and/or clinical research towards solving a specific problem for an entity or community. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.

Job Overview

The Research Project Coordinator serves as the link between administrative staff, fellows and faculty, and with peers and colleagues outside of these areas, ensuring high quality multi-direction communications between research stakeholders. This position provides a wide range of project management and administrative assistance to the key players involved in the research.

Job Description

Minimum Qualifications:

1. Bachelor’s degree.

2. Two (2) years of related experience.

Preferred Qualifications:

1. Prior experience in academic or medical research experience.

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.

1. Provides support to stakeholders through creating project plans and timelines related to research activities;

2. Creates the agenda, summaries, and tracks action items for committee meetings.

3. Compiles and curates content for communications.

4. Promotes activities through maintaining social outlets.

5. Organizes and maintains the list of active IRB protocols to better understand the landscape of research, find better ways to enhance enrollment, and create additional awareness of studies.

6. Prioritizes meetings and resolves conflict by calling calendar issues to the Research Sponsor’s attention.

7. Coordinates seminars and special events. Develops and manages budgets, organize guest speaker itineraries and travel arrangements, plan the agendas and event schedules, prepares all correspondence required and maintains meeting material files. Acts as a VIP liaison, hosts and organizes distinguished scientists and other donors.

8. Develops and maintains effective working relationships with senior administration and medical staff necessary to carry out the goals, objectives, and initiatives of the Executive Director; exercise careful judgment in arranging priorities of the Research Sponsor; and deal with issues that are significant, sensitive, political and confidential in nature.

9. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.

10. Provides recommendations for system improvements and works with leadership to implement as needed.

11. Prepares marketing materials for meetings and conferences; assisting with the tenor, nature, and content of both the newsletter and website.

12. Creates reports and presentations.

13. Maintains files and cost tracking spreadsheets.

14. Utilizes good judgment to determine what questions or routine issues can be dealt with on while keeping them abreast of all activity.

15. Actively follows-up on action items to ensure that deadlines are met as needed and progress is being made toward achieving milestones.

16. Staffs all Scientific Advisory Board Committees including the Development Core, Statistical Core, and Clinical Trial Central Research Coordinator Core.

17. In conjunction with the Research Sponsors solicits information and materials, reports on accomplishments, compiles publication, research grant, and clinical trial lists, arranges photos to be shot per specific issue, builds the team calendar which includes the deadlines for abstract submissions and conference/seminar registrations, and oversees the overall operations of creating the publication.

18. Drafts and publishes content on behalf of the Executive Director while coordinating with the marketing and public relation teams to ensure that output is effective and appropriate under hospital policy.

20. Arranges travel (both national and international), hotel reservations, passports and visas, etc. and prepares detailed itineraries for all travel.

Physical Requirements:

1. Consistent with a normal office work environment.

2. Work requires frequent continuous typing/computer keying, telephone use and sitting for extended periods.

Skills & Abilities:

1. Experience in project management.

2. Ability to successfully plan and organize an event.

3. Excellent interpersonal skills to deal effectively with researchers, staff, administrators and customers. Outstanding customer service skills required.

4. Excellent organizational skills to manage work flow independently. Ability to prioritize quickly and appropriately.

5. Ability to multitask, working on multiple studies and protocols.

6. Requires meticulous attention to detail with excellent data management and organizational skills.