Recruiting Coordinator & Sourcer - Sarnova - Dublin, OH

Sarnova is the leading national specialty distributor of health care products in Emergency Medical Services (EMS) and Respiratory Markets and is the industry leader in Revenue Cycle Management within Emergency Medical Services (EMS). The company operates through several market-leading companies including Tri-anim Health Services, the largest specialty distributor of respiratory products, Bound Tree Medical, the largest supplier of EMS products, and Cardio Partners, a full Sudden Cardiac Arrest Solution provider, and Digitech, the leader in EMS revenue cycle management.

Summary:

The Recruiting Coordinator/Sourcer provides administrative and recruiting support to the Talent Acquisition team by coordinating hiring activities, managing candidate logistics, and assisting with sourcing efforts. This role serves as a key point of contact throughout the recruitment process, ensuring a positive candidate experience while helping recruiters and hiring managers efficiently move candidates through the hiring process. The Recruiting Coordinator/Sourcer is responsible for interview scheduling, background checks, offer administration, recruiting documentation, and maintaining applicant tracking system data, while also supporting candidate sourcing and talent pipeline development for current and future hiring needs.

Organizational Impact:

The Recruiting Coordinator/Sourcer plays a critical role in improving the efficiency and scalability of the Talent Acquisition function by managing recruiting administration and candidate coordination activities. By assuming ownership of scheduling, background checks, offer administration, sourcing support, and other transactional recruiting processes, this role enables recruiters to focus on talent strategy, candidate engagement, and hiring manager partnership. The position directly contributes to reduced time-to-fill, an improved candidate experience, and a more consistent and effective recruitment process across the organization.

Essential Duties and Responsibilities:

Coordinate interviews between candidates, recruiters, and hiring managers across multiple departments and locations
Schedule phone, virtual, and onsite interviews while managing calendar availability and logistics
Serve as a primary point of contact for candidates throughout the interview process
Ensure a positive candidate experience through timely communication and follow-up
Track candidate movement throughout the recruiting process and maintain accurate recruitment records
Assist recruiters with requisition management, posting positions, and candidate dispositions in the applicant tracking system
Prepare recruitment reports, candidate pipelines, and status updates as requested
Initiate and monitor background checks, employment verifications, and pre-employment screening activities
Prepare and distribute offer letters and other employment-related documentation
Coordinate new hire onboarding activities and ensure completion of required pre-employment requirements
Maintain candidate and employee records in compliance with company policies and applicable regulations
Assist with onboarding documentation and orientation scheduling
Support audit and compliance initiatives by ensuring recruiting files and documentation are complete and accurate
Source candidates through online job boards, social media platforms, professional networks, and internal databases
Conduct initial resume reviews against established position requirements
Build and maintain talent pipelines for frequently recruited positions
Identify passive candidates and generate prospective candidate leads for recruiters
Support recruitment marketing initiatives and job advertising efforts
Attend career fairs, networking events, and recruiting functions as needed
Provide administrative support to the recruiting team to improve efficiency and streamline hiring processes
Assist with process improvements, recruiting projects, and talent acquisition initiatives
Create and maintain recruiting templates, communication materials, and process documentation
Additional job duties as assigned

Skills/Experience Required:

High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred.
1-3 years of recruiting coordination, human resources, administrative support, customer service, or related experience required
Experience scheduling interviews, coordinating meetings, or supporting recruitment activities preferred
Experience working with applicant tracking systems (ATS) and HR systems preferred
Candidate sourcing experience is a plus
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and handle sensitive information
Customer-service mindset with a focus on providing an exceptional candidate experience
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams
Ability to build effective working relationships across all levels of the organization
Comfortable learning new recruiting technologies and systems

Work Schedule: This position follows a hybrid schedule, working onsite Monday through Thursday and remotely on Fridays.

Sarnova is an Equal Opportunity Employer. We offer a competitive salary, commensurate with experience, along with a comprehensive benefits package, including 401(k) Plan. EEO/M/F/Veterans/Disabled. Our mission is to be the best partner for those who save and improve patients’ lives. Excellence in delivering upon our mission is dependent upon having a diverse team that is empowered to bring their full, authentic self to work each day. We strive to create a workplace that reflects the communities we serve, and we are passionate about creating an inclusive workplace that promotes and values diversity.