Real Estate Operations & Administrative Coordinator | Remote - Philippines Based

Meydenbauer Partners is a next-generation consulting and outsourcing firm dedicated to helping high-growth startups, mission-driven organizations, and scaling businesses operate more effectively. We combine elite global talent, cutting-edge AI tools, and strategic consulting to deliver enterprise-grade outcomes with the agility of a startup.

We are currently seeking a skilled Operations & Administrative Coordinator to support multiple U.S.-based real estate investment and property management firms. This is a full-time, client-facing role ideal for professionals who thrive in dynamic environments, can manage complex operational workflows, and are comfortable working directly with leadership teams.

Why This Opportunity Stands Out
This role goes beyond traditional administrative support. You will serve as an operations partner streamlining property management workflows, coordinating with tenants and vendors, and ensuring financial and compliance processes run smoothly. You'll gain hands-on exposure to U.S. real estate operations while building long-term career growth opportunities.

Why Work With Meydenbauer Partners

• Career Growth: Clear advancement paths, with many consultants promoted into leadership roles within 12-18 months
• Long-Term Roles: Consistent, full-time engagements with established U.S. real estate clients

• Performance Incentives: Quarterly bonuses and milestone-based rewards

• Flexible Remote Setup: Work from anywhere in the Philippines with overlap in U.S. Pacific Time
• Advanced Tools & Training: Access to property management platforms, AI tools, and company-paid certifications
• Supportive Culture: Join a people-first, globally distributed team that invests in your success

Key Responsibilities

Operations & Tenant Coordination

• Review, assign, and track work orders in client systems (e.g., AppFolio,

  Yardi, Buildium)
• Communicate with tenants, vendors, and contractors to schedule and confirm maintenance requests
• Monitor progress of jobs and ensure timely completion with proper documentation

Administrative & Financial Support

• Track expenses, invoices, and operational costs related to property portfolios

• Assist with accounts payable/receivable and basic reporting

• Maintain compliance and operational documentation for audit readiness

Portfolio & Reporting Support

• Prepare investor-ready reports with KPIs and portfolio summaries

• Support leadership with scheduling, follow-ups, and communication workflows

• Maintain CRM hygiene and ensure data accuracy across platforms

Required Qualifications

• Minimum 3 years of experience as a Virtual Assistant, Executive

  Assistant, Operations Coordinator, or similar role
• Experience supporting U.S.-based real estate businesses strongly preferred
• Familiarity with property management systems (AppFolio, Yardi, Buildium, or similar)
• Strong organizational and multitasking skills with excellent attention to detail
• Excellent English communication skills (written and verbal)
• Experience with financial operations (invoice tracking, expense monitoring, reporting)
• Based in the Philippines with a reliable internet connection and professional home office setup

Preferred Skills

• Experience with U.S. property maintenance workflows

• Proficiency with project management tools (ClickUp, Notion, Asana)

• Experience with QuickBooks or other financial systems

• Strong problem-solving skills and ability to adapt quickly

• Comfort using AI and automation tools to improve efficiency

Technical Requirements

• Reliable high-speed internet connection

• Quiet, professional work environment

• Backup internet and power solutions preferred (UPS, mobile hotspot etc.)

Compensation & Benefits

• Hourly Rate: $7.00-$18.00 USD/hour (based on experience and skill level)

• Bonuses: Quarterly performance-based incentives

• Schedule: 30-40 hours per week, with overlap to U.S. Pacific Time

• Career Development: Access to AI tools, sponsored certifications, and mentorship from senior leaders

How to Apply
To be considered, please submit the following:

• Updated resume highlighting relevant real estate/operations experience

• 1-3 minute introduction video (Loom or similar) describing your background and why you're a strong fit
• Typing test result from (45 WPM minimum, 55+ preferred)

Apply now via our Candidate Portal or email your application to [email protected].

Only applicants who submit all requirements (resume, video, typing test) will be prioritized.

Note: Were actively building our talent pipeline. Even if current openings fill quickly, strong candidates will be prioritized for future opportunities with our U.S.-based real estate clients.