Quality Assurance Specialist (WIOA payment requests)
Career Team · Remote in the United States ·
- Work mode
- Remote
- Employment
- Full time
- Category
- QA
- Salary
- USD 50,000 – 60,000 / year
A fully remote (US West Coast) finance/QA role reviewing WIOA participant expense payments and reimbursements for compliance, accuracy, and completeness across multiple government-funded workforce grants. Requires 2+ years accounting experience, strong Excel/Google Sheets skills, and WIOA program knowledge preferred.
Career Team is a leading workforce development organization on a mission to transform lives. We blend cutting-edge technology with compassionate, high-touch services to drive real, measurable outcomes in the lives of job seekers across the country. At Career Team, we’re solving today’s unemployment challenges with smart software, world-class trainers, dedicated case managers, dynamic job developers, and innovative partners. If you're passionate about making a difference and believe in the power of technology to transform lives, you’ll feel right at home here.
TITLE: Quality Assurance Specialist
REPORTS TO: Project Director
LOCATION: Remote – West Coast
EMPLOYMENT TYPE: Full-Time, Non-Exempt Employee
Career TEAM is looking to hire a Quality Assurance Specialist who will be responsible for financial quality assurance and approval of participant expenses payment and reimbursement activities across multiple projects and grants. The primary responsibilities for this role will focus on the analysis and review of WIOA payment requests for program compliance, accuracy, and completeness of submission. This position reports directly to the Project Director. This position is 100% remote.
The Quality Assurance Specialist is an integral part of our team and will assist us with our mission of accelerating the human condition!
Career Team also offers a competitive package including:
- 401k with a generous employer match;
- medical, dental, and vision insurance with an employee-sponsored HSA on any qualifying plans;
- disability insurance;
- and supplemental insurance
Your Impact on Career TEAM’s Success:
- Ensure expense submissions from various Career Advisors are in compliance with Federal WIOA, local, State, and corporate policies
- Manage funds from grants to ensure records are maintained to keep the grant in budget with no disallowed costs
- Work closely with Career Advisors and Project Director as well as the Workforce Board to provide financial compliance guidance and insight and participant reporting on assigned projects
- Ensure participant expenditures are entered and processed in a timely manner in accordance with established policies, and budgets within WIOA guidelines
- Manage and monitor project participant financials and update reimbursement status for various project grants to ensure grants are fiscally managed
- Support teams across the four counties with monthly project Invoices and supporting documentation and associated Quality review
- Ability to complete written forms and reports accurately and in a timely manner
- Support team(s) with audit deliverables and program audit requests
- Provide Administrative Support to teams and programs
- Supports growth and program development
- Approach each day and task with a “Zag” mindset
- Other duties and projects as needed
The Ideal Qualifications for this Position Include:
- Associate degree or higher or an equivalent combination of education and experience
- The ideal candidate must have the ability to interact with co-workers across all locations and in some cases compliance and audit professionals at Customer workforce boards
- 2+ years of accounting experience and knowledge of WIOA contracts/programs preferred
- Strong computer skills in MS Excel and Google Sheets - experience a plus
- Ability to work in a dynamic team environment - must have excellent teamwork, communication, and interpersonal skills
- Ability to work across all levels of management and staff
- Sharp attention to detail with strong organizational, analytical, research and critical thinking skills
- Exceptional time Management skills, ability to meet accounting month end deadlines, extraordinary ability to multitask, be proactive and demonstrate an ability to work independently and in a virtual team environment;
- Ability to work independently on routine tasks
- Ability to thrive in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient
- Must be able to meet deadlines and work under pressure, including the ability to perform and complete a high volume of work assignments with speed and accuracy, work cooperatively with others and showing courteousness and a high level of professionalism
- Must demonstrate the ability to maintain confidentiality at all times, handle personnel matters effectively, and handle employee and personnel inquiries with sensitivity, tact and diplomacy
- Multilingual or Bilingual preferred
Salary: $50,000-$60,000 Salary is commensurate with education and experience.
Employment Type: Full-Time, Non- Exempt
About Career Team:
Founded in 1996, Career Team, LLC is a private workforce development organization.
Career Team’s outstanding record of accelerating the human condition has resulted in numerous honors:
- Named by Inc. Magazine as one of America's 500 fastest growing privately held companies
- Recipient of the US Chamber of Commerce Blue Chip Enterprise Award for innovation
- Featured by 60 Minutes, CNN, Money Magazine, Inc. Magazine and the British Broadcasting Network as an innovative, government funded solutions program
- Invited to the White House after being cited by the National Welfare-to-Work Partnership and National Alliance of Business as a top 10 US training provider
As a socially conscious organization, Career Team has found a healthy balance between for-profit innovation and community enrichment. Looking ahead, the organization will continue to close the nation’s opportunity divide with additional government-funded workforce sites; while also building staff capacity of workforce funding sources and industry providers. See www.careerteam.com for more information.
Career Team is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Background Check Requirements. Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position.
California Consumer Privacy Act ("CCPA"). Career Team is committed to complying with the CCPA and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Career Team collects and uses Personal Information for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance. Below are the categories of Personal Information we collect and the purposes for which we intend to use this information:
Identifying information, such as your full name, gender, date of birth, and signature; Demographic data, such as race, ethnic origin, marital status, disability, and veteran or military status; Contact information, such as your home address, telephone numbers, email addresses, and emergency contact information; Dependent's or other individual's information, such as their full name, address, date of birth, and Social Security numbers (SSN); National identifiers, such as SSN, passport and visa information, and immigration status and documentation; Educational and professional background, such as your work history, academic and professional qualifications, educational records, references, and interview notes; Employment details, such as your job title, position, hire dates, compensation, performance and disciplinary records, and vacation and sick leave records; Financial information, such as banking details, tax information, payroll information, and withholdings; Health and Safety information, such as health conditions (if relevant to your employment), job restrictions, workplace illness and injury information, and health insurance policy information; Information Systems (IS) information, such as your search history, browsing history, login information, and IP addresses on the Company's information systems and networks; Biometric information, such as facial recognition, fingerprints, iris or retina scans, keystroke, or other physical patterns; and Geolocation data, such as time and physical location related to use of an internet website, application, device, or physical access to a Company office location.
The Company collects Personal Information to use or disclose as appropriate to:
(1) Comply with all applicable laws and regulations; (2) Recruit and evaluate job applicants and candidates for employment; (3) Conduct background checks; (4) Manage your employment relationship with us, including for: (a) onboarding processes; (b) timekeeping, payroll, and expense report administration; (c) employee benefits administration; (d) employee training and development requirements; (d) the creation, maintenance, and security of your online employee accounts; (e) reaching your emergency contacts when needed, such as when you are not reachable or are injured or ill; (f) workers' compensation claims management; (g) employee job performance, including goals and performance reviews, promotions, discipline, and termination; and (h) other human resources purposes; (5) Manage and monitor employee access to company facilities, equipment, and systems; (6) Conduct internal audits and workplace investigations; (7) Investigate and enforce compliance with and potential breaches of Company policies and procedures; (8) Engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of the Company; (9) Maintain commercial insurance policies and coverages, including for workers' compensation and other liability insurance; (10) Perform workforce analytics, data analytics, and benchmarking; (11) Administer and maintain the Company's operations, including for safety purposes; (12) For client marketing purposes; (13) Exercise or defend the legal rights of the Company and its employees, and affiliates, customers, contractors, and agents; and (14) to comply with requirements of government grants, including, but not limited to, program and audit requirements.