Purchasing & Builder Relations Manager - Residential Construction in Tampa

Job DescriptionJob Description

Advantage Painting is seeking an experienced Purchasing & Builder Relations Manager to oversee pricing, purchase orders, builder relationships, paint and material pricing, community specifications, and purchasing-related information within our residential construction operations.

This is not an entry-level purchasing position. We are looking for someone who understands the residential construction industry and can confidently work with builders, vendors, paint stores, field operations, and management.

Residential construction experience is required. Painting industry experience is strongly .

Key Responsibilities

Builder Pricing & Purchase Orders

• Review builder purchase orders to verify that pricing is correct
• Identify pricing discrepancies and work directly with builders to resolve them
• Maintain current pricing for each builder, community, plan, and scope of work
• Communicate with builder purchasing departments regarding pricing changes, discrepancies, additional work, and scope changes
• Ensure new communities and jobs are properly set up before work begins
• Track pricing updates and confirm that changes are reflected internally

Builder Relationships

• Develop and maintain strong professional relationships with our builder partners
• Serve as a primary point of contact for purchasing and pricing-related matters
• Communicate regularly with builder purchasing teams and other key contacts
• Attend builder meetings, vendor events, networking events, and industry functions as needed
• Maintain relationships with existing builders while identifying opportunities for Advantage Painting to obtain additional communities or work
• Follow up on potential opportunities and assist management with business development efforts

Paint & Material Pricing

• Coordinate with paint stores and vendors to ensure Advantage Painting is receiving the correct contracted pricing
• Review paint and material charges for accuracy
• Resolve pricing discrepancies with stores and vendor representatives
• Maintain updated pricing information for paint, materials, and supplies
• Communicate pricing changes internally when they affect job costing or purchasing

QuickBooks Desktop

• Maintain accurate labor PO descriptions and pricing within QuickBooks Desktop
• Set up and update pricing by builder and community
• Ensure labor descriptions accurately reflect current scopes of work
• Update pricing when builders issue changes
• Review QuickBooks information for accuracy and correct discrepancies

Experience with QuickBooks Desktop is strongly . Experience with QuickBooks Online alone is not equivalent for this position.

Specifications & Scope Changes

• Stay current on all builder specifications and scope-of-work changes
• Review new and revised paint specifications
• Ensure internal pricing, descriptions, and purchasing information are updated when specifications change
• Communicate important specification changes to management and appropriate team members
• Help identify situations where additional work should result in additional compensation

Growth & New Business

• Maintain strong relationships with existing builders
• Look for opportunities to expand Advantage Painting's work within current builder accounts
• Help identify new builders, communities, and potential business opportunities
• Participate in meetings and industry events that support relationship building and company growth

Required Qualifications

• Previous experience in residential construction
• Strong understanding of construction purchasing, pricing, purchase orders, scopes of work, and specifications
• Experience communicating directly with builders, vendors, and purchasing departments
• Strong attention to detail and ability to identify pricing discrepancies
• Excellent organizational and follow-up skills
• Strong written and verbal communication skills
• Comfortable managing multiple builders, communities, pricing structures, and priorities simultaneously
• Professional and confident when discussing pricing or resolving discrepancies
• Ability to build and maintain long-term business relationships
• Proficient with computers, spreadsheets, email, and office systems

Strongly

• Experience in the residential painting industry
• Experience working directly with production homebuilders
• QuickBooks Desktop experience
• Familiarity with builder purchasing systems
• Familiarity with SupplyPro
• Experience managing builder-specific pricing and community specifications

SupplyPro experience is but not required. We are willing to train someone on SupplyPro if they have strong residential construction experience and understand purchasing, builder pricing, and construction operations.

Ideal Candidate

The ideal person for this position understands that purchasing is about much more than placing orders.

We are looking for someone who will catch incorrect pricing before it becomes a problem, keep our systems current, build relationships with our builders and vendors, stay ahead of specification changes, and actively look for opportunities to strengthen and grow our builder accounts.

You should be comfortable taking ownership of the position, following up until issues are resolved, and communicating professionally with both internal teams and external partners.

Painting industry experience would be a major advantage.